Specialist

Job title: Specialist

Job Profile: Procurement Analyst 2

Job Family: Procurement

Time Type: Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications: Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary: Reviews and processes intermediate to complex purchasing requests for products and/or services, in accordance with established University policies and procedures. Prepares basic procurement documentation, and interacts with vendors and staff on intermediate to complex procurement issues. Negotiates routine to intermediate contracts with vendors.

Job Description: Enterprise Technology, Business, and Finance - Procurement is seeking a Specialist to assist with purchasing goods and services and to ensure day-to-day operations are carried out in accordance with established principles, policies, and objectives.

Salary Range: $52,000 - $55,105 per year; DOE

Essential Duties:

• Prepare online requisitions.
• Process payments.
• Prepare, maintain, and review purchasing files, reports, and price lists.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Review requisition orders to verify accuracy, terminology, and specifications.
• Analyze invoices to ensure the accuracy of goods or services delivered.
• Maintain knowledge of organizational rules governing purchases and provide information about these rules to organizational staff members and vendors.
• Controls expenditures in accordance with budget allocations.
• Processes reimbursements and purchases of supplies, services, and equipment using PCard and other purchasing documents in accordance with established procurement and financial policies.
• Responds to audit requests and gathers documentation for PCards and financial records.
• Performs PCard reconciliations. Interacts and maintains liaison with staff and suppliers in facilitating objectives.
• Knowledge of administrative and clerical procedures and systems such as word processing and managing files and records.
• Uses Microsoft Office applications, online financial systems, and internal database systems.
• Performs other duties as assigned.
• Takes responsibility for fostering culture, advancing our values, and championing engagement in all its forms -- collaborating across our teams as well as participating in ET/ASU events and programs.
• Leverage AI in routine tasks and contribute ideas for using AI to improve the unit’s efficiency and overall performance.
• Take responsibility for fostering a positive culture, upholding organizational values, and championing engagement in all its forms.
• Collaborate across teams and actively participate in ET/ASU events and programs.

Days and Schedule: Monday-Friday; 8:00 am-5:00 pm

This position is eligible for flexible work options, including alternative work schedules or hybrid remote work schedules, in which employees spend a minimum of 60% of their regular workweek at their primary ASU work location, subject to approval per ASU policy.

Desired Qualifications:

• Familiar with working in Workday Financial Management System.
• Knowledge of principles, practices, and procedures in the field of program, project, or initiative expertise.
• Knowledge of basic project management.
• Basic knowledge of Microsoft Office.
• Skill in performing detailed and complex numerical computations and reports, including analysis and evaluation of budgets, planning, and other management information systems.
• Skill in establishing and maintaining effective working relationships.
• Skill in effective communication, both verbal and written.
• Higher

Education

• Experience.
• Experience in modeling empathy, compassion, and emotional intelligence.
• Experience hiring in a values-led organization, emphasizing diversity, equity, inclusion, and belonging.
• Experience in fostering a safe psychological space for all teammates where everyone can thrive.
• Experience in stimulating changes in individual, institutional, and corporate behaviors to create a more sustainable environment.
• Experience in leading by example in communicating, participating, and encouraging support of the institution’s sustainability programs.
• Ability to model empathy, compassion, and emotional intelligence.
• Experience hiring in a values-led organization, emphasizing diversity, equity, inclusion, and belonging.
• Ability to help foster a safe psychological space for all teammates where everyone can thrive
• Experience in a values-driven organization with a strong commitment to inclusion and belonging.
• Demonstrated ability to model empathy, compassion, and emotional intelligence.
• Ability to cultivate a psychologically safe environment where all team members can thrive.
• Capacity to inspire and drive meaningful change in individual, institutional, and corporate behaviors to support a more sustainable environment.
• Commitment to leading by example through effective communication, active participation, and advocacy for the institution’s sustainability programs.
• Ability to lead by example in communicating, participating, and encouraging support of the institution’s sustainability programs.

Working Environment:

• Activities are performed in an environmentally controlled office setting, with extended periods of sitting, keyboarding, and mouse use.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Regular activities require the ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Clearly communicate to perform essential functions.

Department Statement:

• Enterprise Technology (ET) embraces its role as both an enabler and catalyst for advancing the vision and work of the New American University. We are a values-driven organization. Our commitments are reflected in all of the work we do in pursuit of operational excellence, the experience and delight of our community, and our strategic and innovation initiatives. Applicants must be eligible to work in the United States.

• Join the team that sparks human-centered innovation

• ET is a rapidly reconfigurable and entrepreneurial organization at ASU that prioritizes and executes to meet the needs of our community of learners, faculty, researchers and staff. Our work emphasizes autonomy, flexibility and distributed decision-making to leverage the strengths of individuals. Together, we embrace a culture that nurtures, engages and embraces many voices with a shared lens of positive community impact and expanded opportunities for collaboration.

• Why join us?

• Mission oriented. Everything we do is to advance ASU’s charter -- measuring who we include and how they succeed. We are staunch champions of learner success and put people first.

• Flexibility. Our flexible work environment allows employees to explore opportunities with their supervisor beyond the traditional work schedule. Opportunities include hybrid work where staff are in person three days per week.

• Culture forward. We embrace a Positive Core culture: Belonging, Relational, Authentic, Visionary and Empowered.

• Scale of impact. Our work changes the world. With 200k+ learners, faculty, researchers and staff, working with ET means you have the capacity to improve many lives and entire communities.

• World-class, low cost education. Our professional development is built in! ET encourages staff to seek additional certificates and degrees via ASU’s top ranked programs with major tuition breaks.

• Exposure to industry giants. ET partners with Amazon, Apple, Arista, Cox, Verizon, Salesforce, Alteryx and a diversity of technology companies to enhance our innovations and deepen their impact.

Driving Requirement:

• Driving is not required for this position.

Location

Campus: Tempe

Funding: No Federal Funding

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