Spare Parts Specialist- Heavy Equipment

Spare Parts Specialist- Heavy Equipment

• Job Type Full Time
• Qualification BA/BSc/HND , Diploma
• Experience 2 - 4 years
• Location Nairobi
• Job Field Engineering / Technical
• Salary Range KSh 50,000 - KSh 100,000/month

Availability: Immediate

Job Purpose

• To manage spare parts inventory, sourcing, procurement, sales and distribution, ensuring the timely availability of quality spare parts for heavy equipment and machinery while maintaining accurate stock records and excellent customer service.

Key Responsibilities

• Identify, source and procure spare parts for heavy equipment and machinery.
• Maintain accurate spare parts inventory and stock records.
• Identify and verify spare parts using equipment models, serial numbers and part numbers.
• Liaise with suppliers, manufacturers and distributors to obtain competitive prices.
• Prepare quotations, process customer orders and follow up on deliveries.
• Monitor stock levels and recommend replenishment of fast-moving parts.
• Provide technical support and guidance to customers on spare parts selection.
• Coordinate with workshop and service teams to ensure timely availability of required parts.
• Track incoming and outgoing stock and conduct regular stock reconciliations.
• Monitor obsolete, slow-moving and fast-moving inventory.
• Ensure proper storage, handling and identification of spare parts.
• Prepare regular inventory, procurement and sales reports.

Qualifications and Requirements

• Diploma or Degree in Mechanical Engineering, Automotive Engineering, Procurement, Supply Chain Management or a related field.
• At least 2–4 years of experience in spare parts management, preferably in the heavy equipment or machinery industry.
• Good knowledge of heavy equipment spare parts and components.
• Experience sourcing parts for brands such as Caterpillar, Komatsu, Volvo, JCB, Hitachi, LiuGong, SANY, XCMG and similar machinery is an added advantage.
• Knowledge of inventory management and procurement procedures.
• Computer literacy and experience using inventory management or ERP systems.
• Strong negotiation, communication and customer service skills.
• Ability to identify parts through catalogues, part numbers and equipment specifications.

Key Competencies

• Technical knowledge of machinery spare parts.
• Inventory and stock management.
• Supplier sourcing and negotiation.
• Attention to detail and accuracy.
• Problem-solving and analytical skills.
• Customer relationship management.
• Planning and organizational skills.

Remuneration

• KSh 60,000 – 70,000 per month, depending on qualifications and experience.

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