About this role
Skilled Trades Office Manager
Responsibilities
- coordinating schedules
- maintaining records
- processing purchases
Requirements
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Associate degree and two years of administrative or office management experience required. Requires records management
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Customer service
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Office software
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Digital systems, and procurement experience
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Higher education or skilled trades experience preferred
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Technical tools mentioned
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Microsoft Office
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Google Workspace
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SISLMS
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Job description
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About Us
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Howard Community College (HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020.
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Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!
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Position Title
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Skilled Trades Office Manager
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FLSA
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Non-Exempt
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FT/PT
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Full Time
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Hours Per Week
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37.5
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Work Schedule
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Monday-Friday
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Grade
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12
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Compensation Range
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$28.70-37.70 hourly
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Summary
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The Office Manager for the Skilled Trades Department provides comprehensive administrative, secretarial, and records‑management support to ensure smooth daily operations across workforce programs such as HVAC, Electrical, Plumbing, Welding, Mechatronics, Automotive, Manufacturing, Construction Management and Building Automation. This role is the central hub for faculty, students, apprentices, and industry partners, maintaining efficient office systems and supporting compliance, scheduling, and departmental coordination.
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The ideal candidate is highly organized, proactive, and comfortable working in a fast-paced, trade-oriented environment.
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Essential Role Responsibilities
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Department Operations Coordination — Manage daily office workflow, coordinate faculty schedules, maintain departmental calendars, and support program leads with administrative tasks.
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Records & Compliance Management — Maintain accurate student, certification, and apprenticeship records; ensure compliance with FERPA, OSHA training documentation, credential tracking, and institutional retention policies.
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Secretarial & Front‑Office Support — Provide professional reception services, manage phone/email communication, draft correspondence, prepare meeting agendas, and take minutes for departmental meetings.
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Program & Instructor Support — Assist faculty with course materials, room scheduling, lab access coordination, and communication with students and industry partners.
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Budget, Purchasing & Inventory — Process purchase orders, track expenditures, maintain supply inventories, and coordinate procuremen