Site Administrator - Modikwa, Limpopo

JOB TITLE: Site Administrator - Modikwa, Limpopo

JOB PURPOSE

To support the technical coordinators with all aspects of the administration of the division / region

MINIMUM REQUIREMENTS

• Matric
• Good computer skills (Microsoft package) & Syspro (Advantageous)
• Minimum 3 years experience in an administration role
• Knowledge of in-store operations
• Must have a Vehicle

Schauenburg Systems is dedicated to providing equal employment opportunities. We strongly encourage EE candidates and individuals with disabilities to submit their applications.

RESPONSIBILITIES

• Administration

• To act as the point of contact internally for day-to-day interaction with technical coordinator and technicians for your region.

• To provide administrative support, including typing, filing, data capturing/ input, maintenance, travel claim, HR information and documentation and management of information held by the region.

• To prepare and assist in the collection of data for such monthly, quarterly and annual reports as may be required from time to time.

• To coordinate the booking of travel and accommodation for all department employees.

• Checking and updating of POD’s list and age debtors daily.

• Accurate quoting as per customer requirement and submitting quote to relevant client.

• Checking that orders placed correspond to quotes. Submitting verified quote to internal sales for invoicing.

• Follow up on contract orders on a daily basis with the mine.

• Following up on unpaid strips and quotes on a weekly basis with the relevant technical coordinator and mine contact person.

• Forwarding of SABS requests to the mine.

• Booking of all field service reports and new instruments delivery reports on the SMS system.

• Monthly lease contracts to be updated on invoiced contracts list and to be sent to accounts department for invoicing before the 5th of each month.

• Full maintenance contracts to be updated on contracts list and invoiced before the 20th of each month.

• Updating of GP totals monthly.

• Correct entering of all requisition and attaching workflow documents for all supplier orders onto Syspro for authorization.

• Receiving of Purchase orders and requisitions, sending of original documentation to Head Office.

• Housekeeping.

• Any other reasonable duties given to you by your direct supervisor/Manager

• STORES

• Daily running of the stores area, maintaining of stock levels, stock- take, sorting out of stock discrepancies, ordering of stock.

• PERSONAL ATTRIBUTES

• Excellent oral and written communication skills;

• Highly organized and flexible;

• Good interpersonal skills;

• Ability to work as part of a team;

• Ability to multi task and meet changing deadlines;

• Numeracy and analytical;

• Maintains employee confidentiality;

• Ability to problem solve;

• Attention to detail.

• Numerical and analytical skills

• Self-discipline

• Must be able to exercise judgment within defined procedures and practices to determine appropriate action

• All applicants who meet the minimum requirements and wish to apply should do so on or before 30th of September 2026 at 12:00

• Please note our shortlisting period is one-two weeks If you don't hear anything from us, consider your application unsuccessful.