Senior Purchasing Coordinator for Forestry

Senior Purchasing Coordinator for Forestry

Job Description

ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES

NYC Parks’ mission is to grow, maintain, and program a world-class park system prioritizing equity, access, safety, and nature. The Forestry division aims to protect, restore, care for, and expand New York City Parks, nature and tree canopy to maximize environmental health, community well-being and resilience.

Major Responsibilities

• Under supervision of the Chief of Contracts and Administration for Forestry, with latitude for independent initiative and judgment, perform difficult and responsible work to manage and coordinate all aspects of purchasing for Forestry Teams.
• Directly supervise and train division purchasing staff.
• Manage the division’s Other Than Personal Services (OTPS) budget. Prepare recommendations for the distribution of the annual OTPS budget. Track OTPS budget codes and prepare budget modifications as needed. Track and analyze OTPS spending and trends; submit corresponding weekly reports.
• Work with division purchasing liaisons to coordinate all OTPS purchases, utilizing Unifier, E-requester, Passport and the City’s Financial Management System (FMS). Research and prepare requisitions in accordance with procurement policies and procedures.
• Reach out to vendors for detailed information and price quotes.
• Enter purchase requests into the various procurement systems (e-Requestor, Passport, Punchout, and Office of Citywide Procurement for DCAS Requirements Contracts).
• Coordinate quotes and approvals for credit card purchases; process orders online and by phone as needed; collect Receiving Reports as needed for credit card holders and ensure monthly credit card reports are prepared and submitted on time.
• Ensure that all required Receiving Reports are sent to Central Purchasing as needed.
• Work with Central Purchasing on issues with purchase orders and other requests; contact vendors when there is an issue with items received (or delayed receipt) on purchase orders.
• Assist with compilation of and submission of out-of-city travel requests.
• Assist the Chiefs and Executive Staff with related tasks, high profile projects and special assignments.

Work

Location

The Grove, Rego Park, Queens

Qualifications

• 1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

• Additional Information

• The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.