Senior/Principal Administrative Support, Onsite

Senior/Principal Administrative Support, Onsite

Albuquerque, NM

Job ID: 699183 Apply Now

About Sandia:

Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

Challenging work with amazing impact that contributes to security, peace, and freedom worldwide

Extraordinary co-workers

Some of the best tools, equipment, and research facilities in the world

Career advancement and enrichment opportunities

Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)

Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov

*These benefits vary by job classification.

What Your Job Will Be Like:

We are seeking an enthusiastic and detail-oriented administrative professional (job title: Administrative Support) ready to take on new challenges providing support for our fast-paced, high-impact program. You will work independently as an integrated member of the program and as a key member of the Administrative Program Support team. You will interact daily with program managers, technical teams, external partners, and high-level stakeholders as you provide consistent, comprehensive support for mission needs at both the Livermore and Albuquerque sites. You will work collaboratively with your program leaders to ensure understanding of priorities and execution of multiple reoccurring meetings as well as general administrative support activities.

On any given day, you may be called on to:

Schedule high-level program meetings to include securing a location, coordinating attendees (including visitors), verifying clearance levels, organizing content and setting agendas, presenting slides, taking minutes, and collecting action items

Update and manage logs and trackers, follow up on actions and decisions under direction of program POCs

Coordinate inputs for weekly Tier Board meetings, populate the board, facilitate the meeting, and elevate items as instructed

Collaborate with colleagues across Sandia, and engage proactively with external partners across the National Security Complex and stakeholders at NNSA and Air Force

Ensure accuracy and professionalism of emails, calendar invites, and meeting documentation

Understand how and where documents are stored and ensure the appropriate folders and repositories are used

Participate in information management and communication projects and processes, including SharePoint accounts; photo and video scheduling, collection and storage; review and approval processes; and assistance with management reporting

Gather, collect, record, monitor, and verify data and information from multiple sources

Due to the nature of the work, the selected applicant must be able to work onsite in Albuquerque, NM

Salary Range:

$48,500 - $89,000

*Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

Qualifications We Require:

High school diploma plus five or more years of directly relevant experience

Experience with Microsoft Office suite such as Word, Excel, PowerPoint, and/or Outlook

Active DOE Q-level security clearance or equivalent DOD Top Secret level security clearance

Qualifications We Desire:

Bachelor's degree in relevant field plus two or more years of experience

Experience planning and managing large-scale meetings and events

Experience with Microsoft SharePoint and Confluence

Proven ability to thrive in a team environment and effectively interact with all levels of internal and external personnel, including management and technical staff

Strong organizational skills with the ability to prioritize and complete multiple tasks independently, often under tight deadlines and competing priorities

Proactive problem-solving skills and a willingness to troubleshoot challenges with a customer service-oriented mindset

Excellent written and verbal communication skills

Familiarity with Nuclear Deterrence programs and Sandia's program structure

About Our Team:

The ND Communications and Information Management department is a dynamic team that provides technical writing, information management, and administrative expertise for modernization and stockpile programs in Division 8000.

Posting Duration:

This posting will be open for application submissions for a minimum of three (3) calendar days, including the 'posting date'. Sandia reserves the right to extend the posting date at any time.

Security Clearance:

Position requires a Department of Energy (DOE) Q security clearance to start, or equivalent active security clearance with another U.S. government agency (e.g., DOD). Sandia is required by DOE directive to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

NNSA Requirements for MedPEDs:

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.

Job ID: 699183

Job Family: BU

Regular/Temporary Position: R

Full/Part-Time Status: F

Apply Now

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Benefits

• Worklife Balance

• Flexible Work Schedules

• Generous Paid Time Off

• Exceptional 401K Savings Plan

• Medical/Dental/Vision Insurance

• Wellness Programs

• On-site Amenities

• Vacation Buy Plan

• Telecommuting Arrangements*

• *with management approval

• Life in New Mexico

• Affordable housing, reasonable cost of living

• Minimal traffic congestion compared to larger cities

• Outdoor recreation - Ski, snowboard, hike, etc.

• Experience rich culture and history

• International Balloon Fiesta

• Green chile – NM Cuisine

• Museums, Parks, Sports

• Learn more about Life in Albuquerque, New Mexico

• RESUME / APPLICATION BEST PRACTICES

• At Sandia, recruiters manually review resumes on each job posting instead of using a resume screening software program

• Review the Sandia Resume Writing Best Practices Sheet before beginning your application

• By following the best practices outlined, this ensures that recruiters can accurately determine your qualifications for the position