Senior Legal Secretary

Senior Legal Secretary

An established solo attorney is seeking an experienced Senior Litigation Legal Assistant / Paralegal / Legal Secretary to support a busy civil litigation practice. This is a hands-on position for an experienced legal support professional who understands civil litigation, court procedures, filing requirements, and the day-to-day operations of a law office. The ideal candidate is highly organized, detail-oriented, dependable, and able to work independently with minimal supervision.

This would be onsite for training, and then they are open to flexibility of Hybrid work after that.

Key Responsibilities

• Litigation & Legal Support

• Accurately transcribe attorney dictation/audio

• Prepare, format, proofread, and finalize legal documents including motions, notices, and forms

• Prepare and organize exhibits and supporting documents

• Apply knowledge of Utah and federal civil rules of procedure

• Understand and follow court filing and service requirements including e-filing in state and federal courts

• Manage court deadlines, filing deadlines, hearings, and case calendars

• Maintain accurate and organized electronic and physical case files

• Utilize an established filing and document-management system

• Communicate professionally with clients, courts, opposing counsel, and other parties

• Billing & Bookkeeping

• Prepare and manage client billing

• Track time, expenses, payments, and outstanding balances

• Handle accounts receivable and follow up on outstanding invoices

• Perform bookkeeping and maintain accurate financial records

• Reconcile accounts and maintain organized accounting records

• Process invoices, payments, deposits, and other financial transactions

• Coordinate with the firm's accountant

• Office Management

• Manage day-to-day administrative operations of the law office

• Manage calendars, appointments, correspondence, and incoming communications

• Maintain organized client, case, financial, and administrative records

• Order and maintain office supplies

• Maintain efficient office and filing systems

• Handle confidential information with professionalism and discretion

• Work independently and proactively manage administrative responsibilities

Required Qualifications:

• Transcription, dictation

• Minimum 3+ years of legal support experience, preferably in civil litigation

• Strong knowledge of civil rules of procedure and litigation processes

• Experience with Utah state and federal court filing systems (e-filing)

• Experience managing litigation deadlines and court calendars

• Experience preparing, formatting, proofreading, and filing legal documents

• Strong file and document-management skills

• Experience with legal billing and bookkeeping

• Experience with general law-office administration

• Proficiency with Microsoft Office, including Word and Excel

• Excellent organizational and communication skills

• Strong attention to detail

• Ability to manage multiple priorities and deadlines independently

• Professional demeanor and excellent judgment

• Ideal Candidate

• The ideal candidate is an experienced litigation legal secretary or senior legal assistant who understands civil litigation procedures and takes pride in keeping a law practice organized and running efficiently.

• This person should be comfortable managing litigation filings and deadlines while also handling the billing, bookkeeping, administrative, and office-management responsibilities of a small law practice.

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