Senior HR Officer

About the Role

The HR role at UPDC Plc supports core HR functions including recruitment documentation, regulatory compliance, employee record management, and performance tracking. You will help ensure timely onboarding, confirmation, and offboarding processes are documented and aligned with company policies, and support HR reporting and statutory returns while maintaining confidential data. You will provide administrative and reporting support to the HR Manager to contribute to effective HR operations. What You'll Do

• Prepare Regulatory Returns and compile HR-related reports and filings in compliance with statutory requirements.

• Manage HR Documentation including employment letters, confirmation notices, internal memos, and reference requests.

• Oversee Recruitment Documentation and Approvals ensuring proper documentation and internal/regulatory approvals.

• Maintain Employee Records regularly updating files and databases with data accuracy and confidentiality.

• Generate HR Reports and Analytics including monthly/quarterly dashboards and insights.

• Coordinate Onboarding Process as onboarding officer with documentation, orientation, and induction planning.

• Handle Ex-Staff Management including exit records, clearance, final entitlements, and past employee documentation.

• Support Performance Management by monitoring appraisal timelines and compiling evaluation reports.

• Track Confirmation Milestones monitoring probation periods and document outcomes.

• Respond to Staff Enquiries with guidance on policy interpretation, onboarding, and confirmation status.

• Assist in Training Coordination for scheduling, documentation, and tracking of training.

• Ensure HR Policy Compliance through documentation and internal follow-up.

• Liaise with External Auditors and Regulators to provide documentation during audits.

• Contribute to HR Process Improvement by identifying gaps and suggesting improvements. What We're Looking For

• Education: Relevant BSC from a reputable tertiary institution.

• Certification: Project Management Certification.

• Technical/Skills: Proficiency in MS Excel, Microsoft Project, and Microsoft PowerPoint.

• Personal attributes: Attention to details; ability to manage multiple parties involved in projects; strong time management.

• Experience: Minimum of 10 years of relevant cognate experience.