Senior Grants Administrator, MGH Infectious Disease remote

Job title: Senior Grants Administrator, MGH Infectious Disease remote

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The Senior Grant Administrator provides oversight and management to MGH Infectious Disease sponsored research portfolio throughout the award life-cycle. They serve as the primary liaison between the Principal Investigators, MGB Research Management, and the research administrators based at affiliate and subaward sites. The Senior Grant Administrator complies with sponsor policies and procedures, provides counsel to center investigators regarding all aspects of research administration, and ensures the successful execution of sponsored awards.

Principal Duties and Responsibilities

Pre-Award:

• Contribute to the development and implementation of a unified pre-award process for all pre-award activities, ensuring consistency and accuracy in all grant submissions
• Oversee all aspects of the grant application process for assigned proposals, including development of study budgets for sponsored research and associated funds in accordance with sponsor fiscal policies and procedures
• Serve as primary contact for collaborating sites regarding development of budgets, addressing fiscal questions, and monitoring for compliance with MGB and sponsor policies
• Understand and conform with the administrative compliance regulations of all sponsors as well as with MGB policy
• Stay current and up-to-date on all policy changes
• Advise PIs as regulations and policies change and contribute to developing guidance as needed to ensure consistent pre-award activities within the center
• Provide oversight and monitor activities of research operations personnel to ensure procurement and post-award activities comply with applicable regulations

Post-award:

• Provide PIs and subaward sites counsel regarding fiscal strategy; anticipate and proactively address problems
• Ensure appropriate approvals and agreements are in place for human subjects work and data transfers; monitor as appropriate through award life cycle
• Monitor project expenditures, including monthly assessments of fund activity; make recommendations of actions as necessary; prepare and maintain financial reports on an ongoing basis
• Meet regularly with PIs (and/or their delegates, as appropriate) to review staff efforts and plan for pending shifts in project staffing
• Develop and communicate strategies for project spending to leverage available and planned funding to the greatest extent possible, seeking efficiency and avoiding waste
• Collaborate with PIs (and/or their delegates, as appropriate) on annual NIH/foundation progress reports
• Provide timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the system
• Advise regarding the allowability of costs to be charged to a grant; work with Research Finance to resolve complex accounting issues
• Partner with PIs (both within MGB and at collaborating sites) to identify fiscal and procurement roadblocks and explore alternative avenues for supporting research efforts
• Serve as a subject matter expert, providing not only answers to questions, but also leveraging teaching opportunities as they arise to increase knowledge base of investigators at every level

Operations

• Meet monthly with Administrative Manager to report on overall financial health of each PI portfolio
• Review funding and effort portfolio with investigators on annual and ad hoc basis to project and discuss health of portfolio, support needs, and any other issues
• Track and project personnel efforts; develop CAPAS for submission
• Prepare and distribute effort reports for all Principal Investigators, ensuring accuracy and compliance with all applicable regulations
• Lead efforts to guide and educate trainees and early-stage investigators through pre- and post-award grant processes through formal and informal training opportunities throughout the year
• Develop policies for streamlined or new processes (financial and grant management) as needed
• Other duties as assigned when research policies change or workloads increase

Qualifications

Education

• Bachelor's Degree Related Field of Study required
• Can this role accept experience in lieu of a degree? Yes

Experience

• Research administration experience 3-5 years required

• Experience with NIH grants preferred

• Knowledge, Skills and Abilities

• Proficient in spreadsheet, database, accounting and other computer applications. Advanced Excel skills required.

• Excellent verbal and written communication, interpersonal and problem solving skills.

• Good organization and coordination skills.

• Ability to work with large financial data sets with accuracy.

• Good working knowledge of research agency, sponsor and organization funding guidelines and policies.

• Good negotiation skills.

• Ability to work independently.

• Ability to make good judgements and resolve problems.

• Additional Job Details (if applicable)

• Remote Type

• Remote

• Work Location

• 55 Fruit Street

• Scheduled Weekly Hours

• 40

• Employee Type

• Regular

• Work Shift

• Day (United States of America)

• Pay Range

• $85,800 - $115,720.80/Annual

• Grade

• 7

• At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

• EEO Statement:

• 1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources.

• Mass General Brigham Competency Framework

• At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.