Senior Grants Accountant (Internal Only)

Senior Grants Accountant (Internal Only)

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Please see Special Instructions for more details.

This is an internal posting and only current employees of UIW are eligible to apply.

Position Details

Position Information

Position Title Senior Grants Accountant (Internal Only)

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Senior Grants Accountant is responsible for post-award management of grants, contracts, and cooperative agreements for UIW in the Grants Accounting Office. Primary duties and responsibilities include gathering and analyzing data, preparing statements and financial analysis, preparing for and conducting audits and assessments, and identifying and resolving discrepancies. This includes oversight of budget development of grant proposals, review of requests for proposals, meeting with faculty and other project directors or principal investigators to plan proposal budgets, review, and upload them through the university grants approval portal. Position will also provide oversight for budget reconciliation, no-cost extension, and carry-forward requests, and ensure compliance with Federal and University cost principles. The Senior Grants Accountant reports to the Grants Accounting Manager in the Comptroller’s Office.

This is an in-person position which offices on main campus.

This is an internal posting and only current employees of UIW are eligible to apply.

Benefits

• UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

• Job Duties

• Job Duty Name

• Grants & Contracts Accounting

• Description of Job Duties

• Provide expert financial research and grants administration to support the Health Profession schools, playing a key role in the coordination of research and grant activities including special projects and oversight of complex programs.

• Prepare financial reports required by sponsors; create, and discuss monthly financial reports with key stakeholders; complete and track billing agreements with partner institutions and timely submission of progress reports.

• Monitor project expenditures, including monthly assessments of fund activity to prevent overruns.

• Make recommendations of actions, prepare and maintain financial analysis and forecasting on a timely and ongoing basis.

• Serve as liaison to other UIW departments including Accounts Payable, Payroll, and Purchasing, and oversee all billing and A/R activities for research and grants as required.

• Manage the timely and accurate submission of granting agency reports.

• Advise regarding the cost allowance to be charged to a grant; work with UIW Grants Accounting Office and HP personnel to resolve complex accounting issues.

• Prepare payroll transaction analysis and Time and Effort certification forms for federal and state grants.

• Provide development and delivery of training programs related to financial pre- and post-award administration of grants, and continuing education for school and departmental personnel regarding regulations and requirements set forth by the federal and state governments and other grantors.

• Prepare the deferred grant process to match revenues and expenditures for grants each month end.

• Job Duty Name

• Policies and Procedures & Reporting

• Description of Job Duties

• Provide exceptional customer service to the schools’ principal investigators and department and/or office administrators to establish budgets and coordinate training regarding financial policies and procedures.

• Verify procedural compliance and maintain internal controls to ensure the accuracy and integrity of financial data and/or systems that support grant accounting.

• Develop and maintain policies, procedures and business processes to ensure compliance with federal, state and all other regulatory bodies governing financial grant compliance.

• Work in conjunction with the UIW Grants Accounting Office on issues related to interdepartmental policies and procedures regarding the post-award financial administration of research and grant activity.

• Stay current regarding new regulations and requirements regarding federal and other sponsored grant activity as well as UIW fiscal policy.

• Cross-train supporting accounting staff as needed.

• Perform other duties as required.

• Job Duty Name

• Audit

• Description of Job Duties

• Work directly with auditors and provide documentation, support, and responses for annual financial audits as required.

• Continually improve and implement systems designed to enhance the performance related to pre- and post-award administration based on an annual analysis of operations.

• Respond to audit inquiries accurately and in a timely manner.

• Job Duty Name

• Restricted Funds & Other

• Description of Job Duties

• Monitor and analyze restricted fund accounts.

• Review and approve related transactions (revenue and expenditures).

• Perform restricted account administration by establishing fund records, policies and procedures, and timetables.

• Work closely with budget managers to establish budgets and handle procedural matters.

• Maintain communication with budget managers to ensure account accuracy.

• Perform other related duties as required.

Qualifications

• Knowledge Skills and Abilities

• Excellent judgment and the ability to maintain confidentiality.

• Exceptional attention to detail and ability to multi-task, prioritize, and meet deadlines.

• Strong organizational, administrative, time management, and communication (both verbal and written) skills.

• Excellent interpersonal and management skills, with the ability to interact professionally at all levels and plan and initiate new activities.

• Ability to work both independently and as part of the growing HP Schools research and grants team.

• Excellent skills in Microsoft Office, especially Excel.

• Knowledge of accounting, budgeting, and financial reporting systems.

• Ability to prepare and interpret a variety of financial statements, reports, and analyses.

• Knowledge of federal and state regulatory agency rules and regulations regarding research and grants.

• Demonstrated knowledge of Uniform Guidance (UG) and financial audit and reporting requirements.

• Ability to work effectively with individuals from diverse communities and cultures.

• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

• Required Education

• Bachelor’s Degree in Business Administration, Accounting or Finance.

• Required Work Experience

• Three (3) years of professional accounting experience.

• Preferred Qualifications

• Five years of accounting experience, with at least 3 years in support of research and grant administration and grant budget development.

• Experience managing grants at the federal, state and local level.

• MBA or CPA.

• Required Certifications, Licenses or Registrations

• None specified.

• Work Hours

• Monday through Friday 8:00am to 5:00pm with extended hours/weekends as needed to meet departmental needs.

• Physical Demands

• None specified.

• Posting Details

• Posting Details

• Posting Number

• AS2340PO

• Number of Vacancies

• 1

• Job Type

• Full Time

• Job Category

• Administrator (exempt)

• Desired Start Date

• 12/01/2026

• Position End Date (if temporary)

• Reports to

• Grants Accounting Manager

• Salary

• Commensurate with experience.

• Open Date

• 11/13/2026

• Close Date

• 11/17/2026

• Open Until Filled

• No

• Special Instructions to Applicant

• This is an internal posting and only current employees of UIW are eligible to apply.

• EOE

• UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and rel