Senior Facilities & Adminisistration Coordinator

Senior Facilities & Adminisistration Coordinator (San Antonio, Texas (TX)

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

As a Senior Facilities & Administration Coordinator at ICON, you will bring your expertise to our facilities management function, taking ownership of key deliverables and mentor colleagues across the team.

What You Will Do:

You will lead on facilities and workplace management tasks requiring technical depth, with a focus on quality and continuous improvement.

Key responsibilities include:

• Managing day-to-day facilities operations, including maintenance, repairs, and space management.
• Overseeing administrative support services such as office supplies, equipment management, and mailroom operations.
• Coordinating office moves, renovations, and space planning initiatives with internal stakeholders.
• Serving as a point of contact for facility-related inquiries and resolving issues in a timely manner.
• Providing guidance and mentorship to junior administrative staff to foster their professional development.

Your Profile:

You will have a strong foundation in facilities and workplace management, with the experience to work independently and guide others.

Required qualifications and experience:

• Bachelor's degree preferred; not required pending level of experience.
• Minimum of 4+ years of experience in facilities management or administrative roles, with demonstrated leadership capabilities.
• Strong organizational skills and attention to detail, with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills, with the ability to engage with diverse teams and stakeholders.
• Proficiency in Microsoft Office Suite and familiarity with facility management software is a plus.

What ICON can offer you: Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.