Senior Executive Assistant

Senior Executive Assistant

Remote

Salary

USD 1,700 - 2,100 monthly

Employment Type

Contract

Work Arrangement

Remote

Sector

Human Resources & Recruitment

Experience Level

Senior (5-8 years)

Application Deadline

October 9, 2026

About the Company

Scale Army Careers is dedicated to connecting exceptional talent with high-growth organizations. They focus on facilitating remote work opportunities for professionals across various regions, enabling companies to build robust, globally distributed teams.

Their mission is to empower individuals to find fulfilling career paths while assisting businesses in scaling their operations effectively through strategic hiring. They understand the nuances of remote work and strive to create a seamless experience for both employers and candidates.

Job Description

Scale Army Careers is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive, high-level support to a CEO. This remote role is crucial for managing the CEO's demanding schedule, including intricate calendar and inbox management, seamless project coordination, and effective executive communications.

You will be responsible for anticipating needs, ensuring smooth travel arrangements, and handling day-to-day priorities with exceptional efficiency. The ideal candidate possesses over five years of dedicated executive support experience and thrives in a fast-paced, dynamic environment, demonstrating a keen eye for detail and a commitment to proactive problem-solving.

This position offers the opportunity to work remotely and make a significant impact by enabling the CEO to focus on strategic objectives. If you are a detail-oriented professional with a proven track record in executive support, we encourage you to apply.

Required Skills

• Calendar Management
• Inbox Management
• Project Coordination
• Executive Communications
• Meeting Management
• Travel Arrangements
• Microsoft Office Suite
• Google Workspace
• Proactive Problem-Solving
• Attention to Detail
• Time Management
• Organizational Skills
• Discretion
• Prioritization

Key Responsibilities

• Manage the CEO's complex calendar, including scheduling, conflict resolution, and prioritization.
• Oversee and organize the CEO's inbox, identifying and responding to critical communications.
• Coordinate internal and external meetings, ensuring preparation and follow-up.
• Manage project timelines, deliverables, and action items across various initiatives.
• Facilitate executive communications, drafting correspondence and ensuring information flow.
• Arrange all business and personal travel logistics, including itineraries and reservations.
• Anticipate executive needs and proactively address potential issues.
• Maintain confidentiality and discretion in handling sensitive information.
• Support the CEO with personal administrative tasks and priorities.
• Collaborate with internal teams and external stakeholders to ensure alignment and progress.

Qualifications

• Minimum of 5 years of experience as an Executive Assistant or similar role, directly supporting CEOs or C-level executives.

• Proven ability to manage complex executive calendars and inboxes efficiently.

• Demonstrated experience in project coordination and tracking across multiple stakeholders.

• Excellent written and verbal communication skills, with experience drafting executive correspondence.

• Exceptional organizational and time-management skills, with the ability to multitask effectively.

• Strong attention to detail and a commitment to accuracy.

• Proactive mindset with the ability to anticipate needs and solve problems independently.

• Proficiency in Microsoft Office Suite and Google Workspace.

• Ability to work autonomously in a fast-paced, remote environment.

• Discretion and professionalism in handling confidential information.

• Benefits & Perks

• Remote work opportunity

• Opportunity to support a CEO in a growing organization

• Make a significant impact on executive efficiency and organizational goals