Senior Executive Assistant

Citi Job Posting

We are seeking an experienced and highly proactive Senior Executive Assistant to provide strategic and administrative support to a senior executive/Managing Director within Citi’s Investment Banking team. This is an exciting opportunity to partner closely with leadership, act as a trusted advisor, and play a key role in ensuring the smooth operation of a dynamic, fast-paced business environment.

The successful candidate will be highly organized, adaptable, and able to anticipate needs, manage competing priorities, and build strong relationships across a broad range of stakeholders.

Key Responsibilities

• Provide dedicated support to Managing Directors and Directors, while partnering closely with broader business teams and providing support across the department as required.

• Manage complex and ever-changing calendars, ensuring priorities are aligned and time is optimized effectively.

• Coordinate executive meetings, leadership forums, conferences, client engagements, and conference calls across multiple time zones.

• Prepare meeting materials, presentations, agendas, and correspondence to support business priorities and decision-making.

• Create and format high-quality presentations, spreadsheets, reports, and other business documents.

• Arrange domestic and international travel, including detailed itineraries and travel schedules.

• Manage expense reporting and reimbursement processes accurately and in a timely manner.

• Coordinate vendor payments, invoice processing, and office-related procurement activities.

• Support special projects, business initiatives, and ad hoc reporting requirements.

• Build strong relationships across internal and external stakeholders, acting as a key point of contact for the executive.

• Collaborate closely with fellow Executive Assistants and business partners to ensure seamless team support and coverage.

• Demonstrate flexibility, teamwork, and a willingness to contribute to broader department priorities and initiatives.

• Provide guidance and support to other administrative professionals when needed.

• Maintain the highest standards of professionalism, confidentiality, discretion, and integrity in handling sensitive information.

• What We're Looking For

• Significant experience within an Investment Bank / Corporate Advisory firm, supporting senior executives.

• A highly collaborative team player with a positive attitude and a willingness to contribute beyond their immediate responsibilities.

• Proven ability to manage multiple priorities while maintaining exceptional attention to detail.

• Strong stakeholder management skills with the ability to work effectively across all levels of an organization.

• Proven ability to build trusted relationships and work effectively within diverse, high-performing teams.

• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Word.

• Excellent written and verbal communication skills.

• Demonstrated ability to quickly learn and adapt to new technologies and systems.

• Strong problem-solving skills, sound judgment, and a proactive approach to identifying solutions.

• Highly professional, resilient, and capable of working independently in a dynamic environment.

• Strong sense of ownership, accountability, and commitment to delivering exceptional client and stakeholder service.

• Why Join Us?

• Partner directly with senior leadership and gain exposure to strategic business priorities.

• Be part of a collaborative, high-performing, and inclusive culture.

• Work in a role where your organization, judgment, and ability to anticipate needs have a meaningful impact.

• Enjoy opportunities for professional development and career growth within a global organization

Job Family Group:

• Business Strategy, Management & Administration

Job Family:

• Administrative Support

Time Type:

• Full time

• Most Relevant Skills

• Please see the requirements listed above.

• Other Relevant Skills

• For complementary skills, please see above and/or contact the recruiter.

• Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

• Global Benefits

• Discover the top benefits offered to our global workforce, designed to support your well-being, growth and work-life balance. Explore a few of the highlights that make working with us rewarding.

• Learn About Global Benefits

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