Senior Executive Assistant

BELAY - Senior Executive AssistantBELAY

Description

• Senior Executive Assistant

• We are seeking a Senior Executive Assistant who operates with precision, judgment, and complete ownership. This role is designed for individuals who anticipate needs, think ahead, and bring structure to complex, fast-moving environments.

• You will manage priorities, protect time, and ensure the executive operates with focus, clarity, and consistency. This is not a task-based role; it is a performance role.

ROLE SUMMARY

This remote Senior Executive Assistant contractor role supports senior leaders through executive calendar management, communication oversight, operational coordination, strategic planning support, and high-level administrative execution. Ideal candidates have experience supporting executives in fast-paced, high-growth environments and can operate independently with sound judgment and discretion.

THE IMPACT

Your effectiveness is measured by the environment you create:

Executive Effectiveness: Priorities are clear, time is optimized, and decisions are made efficiently

Professional Presence: Communication is polished, and stakeholders are consistently aligned

Operational Discipline: Work is structured, proactive, and executed without gaps

Sustained Capacity: The executive maintains focus and bandwidth on what matters most

CORE RESPONSIBILITIES

Prioritization & Planning: Align executive time to the highest-value outcomes weekly. Eliminate low-value commitments.

Communication Management: Maintain inbox at decision-ready state. Draft and respond with executive voice and accuracy.

Operations & Execution: Ensure all priorities move forward without prompting. No missed deadlines or follow-ups.

Capacity Enablement: identify and remove friction before it impacts execution

WHAT A TYPICAL WEEK MAY INCLUDE

Managing complex executive calendars, coordinating meetings and travel, maintaining inbox and communication flow, tracking priorities across multiple initiatives, preparing executive-ready documents, and proactively resolving operational bottlenecks before they impact execution.

TOOLS & TECHNOLOGY

Use AI and modern tools to increase speed, improve organization, and elevate output.

LOGISTICS

Remote (U.S. only; excluding CA, CO, MT, NJ, NY, PA)

1099 Contractor | Starting at $30/hour depending on experience

Monthly pay based on contracted hours; hours not guaranteed

WHO YOU ARE

5+ years supporting senior executives

Demonstrated ownership, sound judgment, and discretion

Clear, professional communication and strong presence

Ability to operate independently in fast-moving environments

High level of technical adaptability

Expertise in building and maintaining workflows in ClickUp, Asana, or Notion. Proven ability to leverage AI (e.g., ChatGPT, Claude, Otter.ai) for transcription, drafting, and process automation

Evidence of managing a complex executive calendar with competing priorities

Experience supporting revenue-generating or high-growth leaders

Examples of systems built or improved (not just maintained)

Demonstrated use of AI/tools to increase output or efficiency

THIS ROLE IS NOT FOR YOU IF

A task-taker role that waits for direction or constant oversight

A traditional administrative role focused only on calendars and inboxes

A reactive support position that escalates problems instead of solving them

A role for someone uncomfortable with ownership, judgment, or fast-moving environments

WHAT SUCCESS IN THIS ROLE LOOKS LIKE

Executive priorities remain organized and moving forward, communication stays clear and decision-ready, calendars and operations run proactively with minimal friction, and leaders feel confident their time, focus, and highest-value work are consistently protected.

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