Senior Executive Administrator

About the Role Renesas Electronics is seeking a Senior Executive Administrator to partner with the VP/Director — a role that goes beyond traditional EA duties, acting as a force multiplier by combining top-tier organizational skills with a proactive drive to learn, automate, and solve. If you are curious, embrace emerging tools, communicate confidently at all levels, and want to shape strategy as much as execute it, this is the role for you.

What You'll Do

• Manage complex, multi-timezone calendars and proactively protect executive focus time
• Prepare briefings, pre-reads, and follow-up summaries for all key meetings
• Draft, edit, and send communications on behalf of the executive
• Coordinate travel, logistics, and agendas with precision and contingency planning
• Handle confidential information with absolute discretion
• Research, evaluate, and implement AI tools, workflow automations, and productivity systems
• Continuously identify manual or repetitive tasks that can be automated
• Build and iterate on internal processes using tools such as Zapier, Make, Notion, or similar
• Stay current on emerging technology and bring forward actionable recommendations
• Create documentation and training materials to embed new systems across the team
• Act as a trusted liaison between the executive and internal/external stakeholders
• Manage relationships with key contacts, partners, and leadership across the organization
• Triage inbound communications, flag priorities, and draft responses
• Represent the executive with professionalism and appropriate authority
• Prepare materials for board updates, executive reviews, and all-hands presentations
• Conduct in-depth research on markets, competitors, partners, and internal performance
• Synthesize information into clear, decision-ready briefs and recommendations
• Track key initiatives and OKRs, flagging risks and progress to the executive
• Support quarterly and annual planning cycles with data gathering and coordination
• Own special projects end-to-end with minimal direction

What We're Looking For

• 5+ years of experience supporting a senior executive in a fast-paced environment
• Demonstrated experience using AI tools and building automations (not just familiarity — evidence of shipped solutions)
• Outstanding written and verbal communication; comfort engaging VP and C-level audiences
• Exceptional judgment, prioritization, and ability to act with limited information
• Strong research skills with ability to distill complexity into clear executive outputs
• Proactive and self-directed; you find problems before they are assigned to you

Nice to Have

• Experience in a Chief of Staff, operations, or strategy role
• Familiarity with project management frameworks (Agile, OKRs, etc.)
• Background in consulting, high-growth startup, or similar high-output environments
• Proficiency with tools such as Notion, Asana, Slack, HubSpot, or equivalent platforms

Compensation & Benefits

• Flexible and inclusive work environment
• Remote work option
• Employee Resource Groups