About this role
Senior Document Controller
Vancouver, BC, Canada
Job description
Company and benefits
Job ID
45432
Date Posted
2026-10-26
Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.
Role description:
Arcadis is seeking a highly experienced Senior Document Controller to provide dedicated support to the Engineering Services During Construction (ESDC) team. This is not a developmental document-control assignment. The successful candidate must be able to step into the role, understand the immediate priorities, and independently take ownership of the day-to-day document-control function with minimal to no supervision. The position supports a fast-paced construction environment in which RFIs, technical queries, shop drawings, Inspection and Test Plans, method statements, material submissions, site instructions and other contractor deliverables require accurate routing, disciplined tracking and timely formal response. The Senior Document Controller will provide the experienced control and coordination needed to ensure that ESDC reviews are properly received, assigned, consolidated, returned and recorded through the approved project systems.
Role accountabilities:
In this role, you will own the day-to-day ESDC document-control function and provide dependable support to the team with minimal direction from engineering personnel. You will administer Aconex and Dalux correspondence, transmittals, and workflows, ensuring that submissions are received, validated, registered, routed, tracked, formally issued, and closed out in accordance with approved project procedures. You will also review incoming documentation for completeness, correct document classification, contractual submission channel, required reviewers, and applicable response dates.
You will coordinate ESDC reviews for RFIs, technical queries, shop drawings, Inspection and Test Plans, method statements, material submissions, design clarifications, site instructions, non-conformance records, and other construction-related deliverables. Working with reviewers across multiple disciplines, you will prepare Comment Response Sheets from mark-ups, consolidate and clarify comments, remove duplication, resolve formatting issues, and confirm that response packages are complete before issue. You will apply the approved ESDC review stamp and verify that the response code, comment sheet, stamp, and supporting records are fully aligned.
A key part of your responsibilities will be maintaining accurate, live registers for submissions, RFIs, technical queries, shop drawings, ITPs, material submissions, and other ESDC deliverables. You will record received dates, assigned owners, contractual due dates, response status, Aconex references, and close-out information while proactively monitoring aging items and escalating overdue or unassigned reviews before response periods are missed. Following technical approval, you will coordinate formal issuance through Aconex and confirm that all transmitted documents and attachments are the app