Senior Associate, Project Management

Key Responsibilities

• Contract Management

• Understand the contractual structure of assigned projects, including allocation of scope, obligations, liabilities, and interfaces among project stakeholders.

• Apply sound commercial and contractual judgment in relation to TSA, LTSA, SMA, and BoP (C/E/T&I) contracts and related project agreements.

• Coordinate with Legal and relevant internal stakeholders to manage contractual risks, resolve complex issues, and protect the company’s position.

• Maintain accurate project and contract information in internal management systems.

• Issue contractual notices, certificates, reports, NTPs, and other required documentation in a timely manner and in accordance with project obligations.

• Schedule Management

• Prepare and maintain detailed project schedules that identify all key activities, interfaces, milestones, and critical path items required for successful project delivery.

• Monitor actual progress against the approved schedule and identify potential delays, constraints, and execution risks.

• Coordinate with internal and external stakeholders to minimize schedule impacts and maintain progress against key milestones.

• Perform root cause analysis of delays and prepare recovery plans and mitigation actions where required.

• Cost Management

• Prepare and maintain project cost estimates, budget forecasts, and cash flow projections in line with the approved project schedule.

• Coordinate RFQ preparation and commercial input with Technical Services and other relevant internal stakeholders.

• Monitor actual costs, commitments, and expenditures against approved budgets and expected cash flow.

• Work closely with Legal, Finance, Commercial, and other relevant departments to ensure contractual arrangements are aligned with financial expectations and applicable requirements.

• Prepare financial reports, variance analysis, and lessons learned arising from cost deviations.

• Risk (and opportunity) Management

• Maintain the project Risk & Opportunity register and ensure risks and opportunities are identified, assessed, and regularly updated.

• Evaluate project risks in terms of impact, probability, timing, and mitigation strategy.

• Define and follow up mitigation actions to eliminate or reduce key project risks.

• Identify opportunities that may improve project cost, schedule, constructability, or execution certainty, and support their implementation where appropriate.

• Technical Management

• Coordinate regular meetings with Technical Services and relevant third parties to ensure alignment on technical requirements, interfaces, and execution readiness.

• Ensure that project design, engineering inputs, and construction activities remain aligned with the approved Construction Plan and project requirements.

• Support and coordinate technical due diligence activities together with Investment and Technical Services teams for lender submissions.

• Support the preparation, review, and timely follow-up of Class NK-related documents and other technical deliverables required for project execution and approvals.

• Communication Management

• Establish clear communication protocols, reporting templates, communication systems, and organization charts with subcontractors, customers, and other project stakeholders as required.

• Lead weekly, monthly, and ad hoc meetings with subcontractors and relevant stakeholders to review progress, discuss issues, and agree next actions.

• Ensure that project communications are clear, timely, accurate, and properly documented.

• Support the preparation and circulation of meeting minutes, action trackers, and status updates.

• Stakeholder Management

• Manage day-to-day interfaces with contractors, site teams, internal departments, and other project stakeholders to support project execution and coordination.

• Prepare clear and accurate reports on project status, issues, priorities, and required decisions for senior management.

• Identify, manage, and escalate stakeholder conflicts or coordination issues in a timely and structured manner.

• Build and maintain constructive working relationships with relevant internal and external parties.

• Quality Management

• Support the definition and implementation of minimum quality requirements together with the Quality Department and relevant technical stakeholders.

• Monitor compliance of project deliverables and execution activities with approved quality standards, specifications, and project requirements.

• Coordinate with relevant stakeholders to identify, report, and follow up quality deviations and corrective actions.

• Support continuous improvement through documentation of quality-related lessons learned.

• Others (but not limited to)

• Support achievement of project completion on time, within budget, and at the required quality level.

• Raise CTRs (Commercial Task Requests) in the relevant systems in coordination with Commercial and other stakeholders as required.

• Implement NDAs and other administrative or commercial documentation related to EPC activities.

• Support the GM / DGM and other Project Managers on matters beyond the specific responsibilities listed above when required by project or business needs.

• Maintain a high standard of preparation, follow-up, and discipline in all assigned project activities.

• What we are looking for

• Bachelor’s degree in Engineering, Construction Management, Project Management, or a related field.

• At least 3 years of experience in the wind industry.

• Practical experience in project management, construction management, or project coordination within the energy or infrastructure sector.

• Experience coordinating multiple internal and external stakeholders in a structured project environment.

• Good understanding of project schedules, progress tracking, risk management, contract administration, and commercial coordination.

• Ability to prepare clear project reports, action trackers, and management updates.

• Strong communication, coordination, follow-up, and problem-solving skills.

• Proactive, well-organized, and able to manage multiple priorities and deadlines.

• Preferred qualifications

• Experience in onshore wind projects in Japan.

• Experience working for an EPC contractor, renewable energy developer, or owner’s representative.

• Experience supporting projects from late-stage development through construction and handover.

• Knowledge of RFQ processes, project cost and cash-flow tracking, lender due diligence, permitting coordination, or ClassNK-related documentation.

• Master’s degree or relevant postgraduate qualification.

• Japanese and English language skills suitable for working with internal and external project stakeholders.

• Are you ready to engineer a greener future?