About this role
Senior Administrative Assistant
Overview
The Senior Administrative Assistant provides day-to-day administrative and operational support to ensure efficient local office operations, with a critical focus on timely handling of financial items received through incoming mail. This role supports payroll, check, invoice, and Accounts Payable processes by ensuring financial materials are identified, processed, routed, and escalated appropriately to prevent aging, service interruptions, control issues, and delays in business operations.
Key Responsibilities
- Process financial items received through incoming local mail in a timely and controlled manner, including payroll-related items, incoming checks, invoices, tax materials, deductions, and Accounts Payable documentation. Ensure items are organized, tracked, routed, and actioned by the appropriate responsible departments to prevent aging, missed payments, service interruptions, and control issues.
- Support local Accounts Payable and payroll-related check processes, including tax and payroll payments, by ensuring timely processing, accurate routing, and delivery in accordance with current processes, policies, and internal control expectations.
- Maintain responsibility for check stock in the headquarters building and serve as the local Global Delivery Services contact for check-related processes, including check printing, check deposits, invoice-related support, and timely escalation of issues that could create payment delays, aging items, service interruptions, or control concerns.
- Manage calendars, schedule meetings, and coordinate appointments
- Handle email correspondence, phone calls, and internal communications
- Prepare reports, presentations, and documents
- Maintain filing systems (digital and physical)
- Effectively manage executive-level travel plans, including complex domestic