Senior Administrative Assistant

Site: Brigham and Women's Physicians Organization, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Looking for an opportunity where you can make an impact and work closely with leadership?

In this highly visible administrative role, you’ll provide key support to executive and management teams while helping keep day-to-day operations organized and running smoothly. You’ll manage complex schedules, coordinate meetings and communications, support special projects, and serve as a trusted point of contact for internal and external partners.

This is a great opportunity for an organized, proactive professional who enjoys variety, problem-solving, and working in a fast-paced, collaborative environment.

What You’ll Do

• Manage executive calendars, meetings, appointments, and travel arrangements
• Coordinate meetings, including agendas, logistics, minutes, and follow-up items
• Prepare, edit, and proofread reports, presentations, correspondence, and other materials
• Serve as a key point of contact for executives and internal and external stakeholders
• Manage email, phone, and written communications
• Coordinate meeting logistics, room reservations, and catering
• Support special projects and events while helping track timelines and deadlines
• Maintain organized electronic and physical files and office resources
• Partner with IT and other teams to coordinate equipment and office needs
• Provide guidance and support to junior administrative staff as needed

Qualifications

• What You’ll Bring

• Required Qualifications

• High school diploma or equivalent

• 5–7 years of administrative experience, preferably in a healthcare setting

• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook

• Excellent verbal and written communication skills

• Strong organizational skills with the ability to manage multiple priorities

• Ability to work independently with strong attention to detail and problem-solving skills

• Professional, collaborative approach when working with individuals at all levels

• Preferred Qualifications

• Associate’s degree in Business Administration or a related field

• 1–2 years of experience supporting senior-level staff

• Familiarity with healthcare administration processes and regulations

• Additional Job Details (if applicable)

• Why Join Mass General Brigham?

• Join a world-renowned healthcare system recognized for excellence in patient care and innovation.

• Grow your career through professional development and advancement opportunities.

• Enjoy comprehensive benefits including competitive pay, health coverage, retirement plans, and paid time off.

• Remote Type

• Hybrid

• Work Location

• 15 Francis Street

• Scheduled Weekly Hours

• 40

• Employee Type

• Regular

• Work Shift

• Day (United States of America)

• Pay Range

• $19.81 - $28.30/Hourly

• Grade

• 4

• At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

• Mass General Brigham Competency Framework

• At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.