Senior Administrative Assistant for Advancement Operations and Relations

Posting Details

Position Information

Applicants must be legally authorized to work in the United States at the time of hire and must maintain authorization throughout employment. This position is not eligible for sponsorship.

This position is contingent upon the availability of sufficient funding.

Position Title

Senior Administrative Assistant for Advancement Operations and Relations

Position Summary

The Senior Administrative Assistant for Advancement Operations and Relations supports the Associate Vice President for Advancement Operations and the Assistant Vice President for Advancement Relations by providing advanced level administrative support to ensure timely and proper customer service and communication to donors and prospects of Spelman College. This position also provides administrative and project management support including the management of schedules, meetings, internal and external communications, budget requisitions, and supporting activities of the department, as necessary.

Essential Duties and Responsibilities

The role monitors and maintains the calendar and coordinates meetings, including reserving meeting spaces and taking/distributing meeting minutes, and provides requisition and procurement support (including processing travel expense reports and managing vendor relationships) for the AVP for Advancement Operations and the AVP for Advancement Relations. It delivers excellent customer service by addressing donor and potential donor questions, requests, and concerns. It maintains and updates manuals, dashboards, policies and procedures, presentations, and reports, and coordinates their distribution to internal and external stakeholders, assisting with the preparation of emails, memos, newsletters, presentations, meeting agendas and other materials/communication, and distributes to the donors, prospects, and volunteers of the College.

Administrative and project management support for the Division of IA through the Office of the Senior Vice President and AVPs includes: communicating with key constituents or units of the College as needed for major initiatives, ensuring the AVPs are briefed and well-prepared for meetings and events; managing the flow of communications by answering, relaying, and resolving general inquiries in a timely manner; drafting standard documents for approval prior to final signature and distributing agreements for signature through appropriate media (mail, email, Adobe Sign, etc.); developing methods for collecting, storing, tracking, maintaining, and archiving confidential files, reports, presentations, agendas, and action items (digital or print format); creating and maintaining complex spreadsheets, shared drives, central data repository, and web-based accounts for file sharing. Travel required: 0-10%.

Required Qualifications

A high school diploma and five years of related work experience or an equivalent combination of education and experience are required. A strong customer service focus, excellent written, verbal and time management skills are essential. A professional demeanor with the ability to interface with internal and external donors and potential donors with diplomacy and tact is essential. Independent judgment is necessary to plan, prioritize and organize a diversified workload with attention to detail. The ability to fact-find and compile information and to multi-task is required.

Excellent oral communication skills are required for presenting information and responding to questions from donors, potential donors, and the general public in one-on-one or group situations. The candidate must be able to write business correspondence, memos, letters, and emails. They must also be able to read, analyze and interpret documents such as professional journals, financial reports, and grant proposals.

To perform this job successfully, the individual must have advanced proficiency in using Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint). In addition to producing correspondence, memos, and emails, duties may involve creating spreadsheets, PowerPoint presentations, use of Banner Financial Module, and Internet navigation.

Preferred Qualifications

Bachelor’s degree is preferred.

Certifications, Licenses, Restrictions

None

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, walk, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, stoop and lift and/or move up to 15 pounds with assistance. Specific vision abilities required by this job include the ability to adjust focus.

Shift

Days

Travel

1% - 25%

Full Time/Part Time

Full-time

Work Location/Schedule

FLSA Non-Exempt

Number of Vacancies

Anticipated Candidate Start Date

Position End Date

Posting Detail Information

Posting Number

SC0940P

Posting Open Date

08/20/2026

Posting Closing Date

Open Until Filled

Special Instructions to Applicants

EEO Statement

Spelman College is an Equal Opportunity Employer. We are a smoke-free campus.

Supplemental Questions

Required fields are indicated with an asterisk (*)

Documents Needed To Apply

Required Documents

• Resume
• Cover Letter of Interest

Optional Documents

• Certificates, Licenses, and/ or Registrations
• Certification (s)

350 Spelman Lane S.W. Atlanta, GA 30314-4399