Senior Administrative Assistant

Senior Administrative Assistant

LOCATION: Hanscom AFB MA

JOB STATUS: Full-time; salaried

CLEARANCE: Secret

Astrion has an exciting opportunity for a Senior Administrative Assistant providing support to the Air Force Life Cycle Management Center-Ground Base Air Defense Sensor division (AFLCMC/ESG).

The ESG Division manages efforts focused on developing, acquiring, fielding and sustaining programs that support worldwide communications, Battle Management, Command & Control, Intelligence, Surveillance & Reconnaissance (C2ISR), Air/Ground Surveillance, Time Critical Targeting, Combat Identification, Radar Imagery, Integrated Air/Missile Defense, and Mobile/Fixed C2ISR Performance, Exploitation & Dissemination Facilities.

REQUIRED QUALIFICATIONS / SKILLS

Minimum Required Qualifications:

Citizenship: Must be a US citizen

Clearance: Must be able to obtain an active Secret Security Clearance

Preferred Qualifications:

Education: Bachelor’s Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR,

• 15 years of directly related experience, eight of which must be in the DoD.

PREFERRED QUALIFICATIONS / SKILLS

Technical Skills:

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• SharePoint administration and document management
• Calendar management and executive scheduling support
• Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
• Action item, suspense, and workflow tracking
• Preparation of executive correspondence, reports, and briefing materials
• Records management and file maintenance in accordance with DoD policies
• Data collection, analysis, and administrative reporting
• Experience supporting DoD acquisition or program management offices
• Knowledge of Air Force organizational structures and administrative processes

Interpersonal Skills:

• Strong written and verbal communication skills
• Exceptional organizational and time management abilities
• Ability to manage multiple priorities and competing deadlines
• Professional demeanor when interacting with senior military and civilian leadership
• Strong attention to detail and accuracy
• Excellent customer service and stakeholder engagement skills
• Ability to work independently with minimal supervision
• Strong problem-solving and critical-thinking abilities
• Collaborative team player capable of working across diverse organizations
• Ability to handle sensitive and confidential information with discretion
• Adaptability in a fast-paced, mission-focused environment
• Proactive mindset with a continuous process-improvement approach
• Strong relationship-building and coordination skills
• Ability to anticipate leadership needs and respond effectively
• High level of professionalism, reliability, and accountability

RESPONSIBILITIES

Duties include, but not limited to:

• Provide comprehensive administrative support to PK leadership and contracting teams.

• Manage daily taskers, suspense actions, action items, and organizational deliverables.

• Maintain PK official records, contract closeout files, trackers, and documentation repositories.

• Oversee personnel in‑/out‑processing and maintain office documentation, calendars, and scheduling.

• Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials.

• Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness.

• Support workflow management, office operations, and process improvement initiatives.

• Prepare official correspondence, reports, and leadership documentation.

• Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries.

• Assist with DTS travel coordination and serve as VRO/TCO telephone focal point.

• Validate recurring reports and support ESGK training events and office activities.

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What We Offer

• Competitive salaries
• Continuing education assistance
• Professional development
• Multiple healthcare benefits package options
• 401K with employer matching
• Competitive time off policy along with a federally recognized holiday schedule

Who We Are

At Astrion, we innovate, elevate, and shape the world of tomorrow. At our core is our purpose to “Be the Difference”. This means we encourage our employees to take action and be the driving force for positive change. We foster an environment where innovative solutions flourish, and our company continuously evolves.

We have a culture of care, empathy, and making a tangible difference within our organization and communities. We embrace continuous learning, growth, and innovation, and pushing the boundaries of what’s possible. We promote collaboration and empowering our teams is at the core of our success.

Be the Difference

Astrion offers comprehensive services that boost preparedness, optimize performance, and ensure success across various domains, from Cyber to Digital, Mission and Systems, servicing our nation's Civilian, Defense and Space communities. We support customers with Centers of Excellence in Washington DC, Huntsville, AL and Burlington, MA with an additional 36 locations across the U.S.

Join Astrion and Be the Difference in your career and the world!

Astrion is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.