Senior Administrative Assistant

Job title: Senior Administrative Assistant

About Acadia Pharmaceuticals

Acadia is committed to turning scientific promise into meaningful innovation that makes the difference for underserved neurological and rare disease communities around the world. Our commercial portfolio includes the first and only FDA-approved treatments for Parkinson’s disease psychosis and Rett syndrome. We are developing the next wave of therapeutic advancements with a robust and diverse pipeline that includes mid- to late-stage programs in Alzheimer’s disease psychosis and Lewy body dementia psychosis, along with earlier-stage programs that address other underserved patient needs. At Acadia, we’re here to be their difference.

Position Summary

We are seeking a highly organized and proactive Senior Administrative Assistant to provide advanced support to senior leaders and their teams. This role manages complex administrative activities, coordinates critical business operations, and handles confidential information with professionalism and discretion. The ideal candidate thrives in a fast-paced environment, anticipates business needs, and contributes to the success of both leadership and cross-functional teams.

Primary Responsibilities

• Provide administrative support to assigned leaders and business functions, including coverage for administrative team members as needed
• Manage complex calendars, scheduling priorities, and meeting coordination for senior leaders
• Coordinate domestic and international travel arrangements, including itineraries and logistics
• Prepare reports, presentations, correspondence, and other business documents using information from multiple sources
• Coordinate logistics for on-site and off-site meetings, conferences, leadership events, and company functions
• Process and reconcile expense reports and corporate credit card transactions through Concur
• Prepare and manage department-related documentation, including contracts, purchase orders, scopes of work, and service agreements
• Track departmental expenses and support budget management activities
• Partner with cross-functional teams to support projects, initiatives, and operational priorities
• Perform other duties as assigned

Education/Experience/Skills

• High school diploma required; associate's or bachelor's degree preferred
• Minimum 4 years of administrative experience supporting senior-level leaders
• Experience supporting senior-level leaders and working with internal and external stakeholders
• Experience preparing presentations, reports, and business correspondence
• Ability to independently manage complex schedules, competing priorities, and multiple projects
• Experience handling confidential and sensitive business information
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Experience coordinating meetings, events, and travel arrangements, including international travel
• Experience processing expense reports and managing business expenses through Concur or similar systems
• Strong organizational skills with exceptional attention to detail and follow-through
• Ability to work independently and collaboratively in a fast-paced environment
• Ability to travel occasionally as business needs require

Physical Requirements

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, see, talk or hear in a standard office environment and independently from remote locations. Employee must occasionally lift and/or move up to 20 pounds. Ability to travel independently overnight and work after hours if required by travel schedule or business needs.

In addition to a competitive base salary, this position is also eligible for discretionary bonus and equity awards based on factors such as individual and organizational performance. Actual amounts will vary depending on experience, performance, and location.

Salary Range

$30.87—$38.61 USD

What we offer US-based Employees:

• Competitive base, bonus, new hire and ongoing equity packages
• Medical, dental, and vision insurance
• Employer-paid life, disability, business travel and EAP coverage
• 401(k) Plan with a fully vested company match 1:1 up to 5%
• Employee Stock Purchase Plan with a 2-year purchase price lock-in
• 15+ vacation days
• 13 -15 paid holidays, including office closure between December 24th and January 1st
• 10 days of paid sick time
• Paid parental leave benefit
• Tuition assistance

California Applicants: Please see Additional Information for California Residents within our Privacy Policy.

Canadian Applicants: Please see Additional Information for Canadian Residents within our Privacy Policy.

Applicants in the European Economic Area, Switzerland, the United Kingdom, and Serbia: Please see Additional Information for Individuals in the European Economic Area, Switzerland, the United Kingdom, and Serbia within our Privacy Policy.

Notice to Search Firms/Third-Party Recruitment Agencies (Recruiters): The Talent Acquisition team manages the recruitment and employment process for Acadia Pharmaceuticals Inc. Acadia does not accept resumes from recruiters or search firms without an executed search agreement in place. Resumes sent to Acadia employees in the absence of an executed search agreement will not obligate Acadia in any way with respect to the future employment of those individuals or potential remuneration to any recruiter or search firm. Candidates should never be submitted directly to our hiring managers or employees.