About this role

Job title: Secretary

Job Summary

The company secretary plays a pivotal role in supporting the efficient functioning of the organisation by managing administrative tasks, correspondence, document control, and facilitating smooth communication within and outside the company.

Responsibilities

Opens, sorts, distributes, and files both hard copy and electronic correspondence promptly and accurately.
Utilises appropriate software to produce various documents, including correspondence, memoranda, reports, presentations, and other materials based on drafts, handwritten notes, or dictation.
Manages filing systems, ensures proper organisation, and retrieves documents as necessary.
Produces copies of documentation and maintains an efficient filing system.
Maintains an appointment diary, arranges travel, and coordinates conferences and other events as required.
Manages office supplies, ensuring adequate stock levels of stationery and equipment.
Arranges meetings, circulates agendas, and other relevant documents.
Attends meetings, takes accurate minutes, and prepares comprehensive reports.
Answers, screens, handles, and directs telephone calls, messages, and inquiries efficiently and professionally.
Undertakes reception duties, including greeting visitors, managing their needs, and arranging refreshments as needed.

Requirements

Proficient in using office software and equipment for document preparation and management.
Excellent organisational and multitasking abilities.
Strong communication and interpersonal skills.
Attention to detail and the ability to maintain confidentiality.
Knowledge of corporate governance principles and regulatory compliance would be advantageous.
Relevant certification or qualification in administration or secretarial studies is preferred
Job Type
Full-time

Salary

£22,700.00 – £23,700.00 per year

Benefits

Language training provided
UK visa sponsorship
Schedule
Monday to Friday

Education

Bachelor’s (preferred)
Language
English (preferred)
Work Location
In person

Secretary