Secretary (Mental Health)

Secretary (Mental Health)

Under immediate supervision, the Secretary provides basic secretarial and clerical services to the Mental Health Department. Decision-making is of a routine nature; may involve supervisory responsibilities. Has daily contact with the public which requires simple courtesies and the exercise of tact and diplomacy.

Examples of Work Performed

• Answers telephone, screens calls and answers routine questions or transfers inquiry to appropriate department or person.
• Makes appointments and maintains appointment calendar.
• Performs general office typing including purchase requisitions, reports, memoranda, etc.
• Organizes and maintains office records and files, opens and processes mail and other correspondence.
• Orders, receives, and accounts for use of office supplies.
• Acts as receptionist for clients, program staff, and visitors.
• Prepares monthly/annual and other reports related to the operation of the department.
• Attends meeting and trainings as directed.
• Maintains attendance, payroll and leave records for department staff.
• Prepares and processes purchase requisitions as appropriate.
• Prepares and processes local and out of town travel reimbursements and maintains records.
• Coordinates and logs staffing meetings for all children.
• Collects, disseminates and maintains records and information related to staffing meetings from all entities as directed.
• Collects and maintains information on referrals and follow-ups in the area of Mental Health.
• Maintains and logs department budget expenditures and related. Records.
• Performs other duties as requested by immediate supervisor or supervisors above immediate supervisor.

Education and Experience

• Must have a high school diploma or its equivalent.
• Must be Bilingual (English/Spanish). Must have some knowledge of secretarial duties to perform work effectively.
• Requires basic knowledge of general office procedures and the ability to use office equipment rapidly and accurately.
• Must be able to meet the public in a courteous manner, using tact and diplomacy.
• Some experience is preferred.
• Requires proficiency in the use Micro Soft Office Work, Excel, and Access.
• Must also be able to use the calculator and other office equipment.
• Applicant is required to provide copies of diplomas and certificates of achievements with application.

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