About this role
Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.
Hogan Lovells Cadwalader is looking for a full-time secretary to join our Hong Kong office. The incumbent will be joining a high performing team environment, supporting a group of fee earners, including Partners and Associates.
Key Responsibilities
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Produce drafts of documents from instructions or dictation
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Maintain office systems, including data management and filing
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Enter time to time keeping systems as instructed
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Deal with proper (electronic or otherwise) filing of correspondence and documents, both incoming and outgoing
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Screen phone calls and handle enquiries
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Manage diaries
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Arrange travel, visas and accommodation
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Prepare and handle billing and marketing materials
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Liaise with clients and other colleagues and act as communication bridges between different fee-earners
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Skills & Experience
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Solid legal secretarial experience, ideally in a practice related to Merger & Acquisitions (M&A), Equity Capital Markets (ECM), or general commercial transactions at an international or sizeable law firm
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Strong command in English, Mandarin, and Cantonese communication skills, both spoken and written.
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Technology savvy and proficient in formatting legal documents and common work related software such as Microsoft Office, including Word, Excel and PowerPoint
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Shows initiative and desire to learn over time
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Exercise care in handling work and in complying with instructions
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Personable, proactive, trustworthy, responsible and reliable
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Integrity and discretion when handling confidential information
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Effective organisational and time management skills; with the ability to juggle the needs of various fee earners, manage expectations and multi-task
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Able to work under pressure, with the ability to solve and/or raise problems or issues in a timely manner
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Works well in a team environment