Secretary

Secretary

Greenbox Facilities Limited is seeking an organized, professional, and detail-oriented Secretary to provide essential secretarial and administrative support. This role is crucial for ensuring the smooth daily operations of the office.

Your responsibilities will include managing incoming and outgoing communications, preparing official documents, and maintaining accurate records and filing systems. You will also be responsible for scheduling meetings, preparing meeting materials, and taking minutes when required. The role involves tracking documents, following up on pending tasks, and providing general administrative assistance while handling confidential information with discretion.

The ideal candidate will possess a Bachelor’s degree or equivalent in a relevant field, coupled with 2–4 years of secretarial or administrative experience. Proficiency in Microsoft Word, Excel, and email is essential, alongside excellent written and verbal communication skills. Strong organizational abilities, keen attention to detail, and the capacity to multitask are also vital for success in this position.

Key Skills:

• Microsoft Word
• Microsoft Excel
• Email Communication
• Office Applications
• Written Communication
• Verbal Communication
• Organizational Skills
• Attention to Detail
• Multitasking
• Professional Conduct
• Confidentiality

Responsibilities

• Manage incoming and outgoing calls, emails, correspondence, and visitors.
• Prepare and format official letters, memos, reports, and other documents.
• Maintain accurate physical and electronic records and filing systems.
• Schedule meetings and appointments, prepare meeting materials, and take minutes when required.
• Track incoming and outgoing documents and follow up on pending tasks.
• Provide general administrative support and handle confidential information responsibly.
• Perform other related duties as assigned.

Qualifications

• Bachelor’s degree or equivalent in Business Administration, Office Management, Secretarial Administration, or a related field.
• 2–4 years’ relevant secretarial or administrative experience.
• Proficiency in Microsoft Word, Excel, email, and other office applications.
• Excellent written and verbal communication skills.
• Strong organisational skills, attention to detail, and ability to multitask.
• Professional conduct and ability to maintain confidentiality.