About this role
About the Role The Department of Defence is inviting unemployed youth to apply for an entry-level Secretary position to provide secretarial and administrative support to the Director, with duties ranging from diary management and correspondence to travel arrangements and document processing. What You'll Do
- Provide secretarial/receptionist support to the Director
- Receive telephonic calls and route to the appropriate role players
- Record appointments and events in the diary; type documents; operate office equipment
- Provide secretarial support, liaise with travel agencies for travel arrangements; arrange meetings and events; identify venues; organise refreshments
- Process travel and subsistence claims and invoices
- Take and draft routine minutes and correspondence; file documents
- Manage leave, telephonic accounts and attendance registers; handle incoming/outgoing documents
- Assist with procurement of standard office items; collect documents for meetings
- Stay up to date with prescripts/policies and apply accordingly
- Maintain manual and electronic filing; prepare briefing notes; maintain document management databases What We're Looking For
- Grade 12 (NQF Level 4) or equivalent; No experience required
- Diploma/Degree will be advantageous
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Professional attitude and appearance; strong written and verbal communication
- Excellent organizational skills; reliability; tact and discretion Nice to Have
- Diploma/Degree advantageous Compensation & Benefits
- Salary: R237 453 – R279 708 per annum (Level 05)