Secretary

Equal Employment Opportunity Commission

Responsibilities

• maintaining dockets
• preparing documents
• managing calendars

Requirements

• At least one year of specialized administrative experience equivalent to GS-7

• Including records maintenance

• Document preparation

• Scheduling

• Workflow coordination

• Deadline tracking, and legal or professional clerical support

• Technical tools mentioned

• Microsoft Excel

• Summary

• As a Secretary at the GS-0318-8, you will be part of the Charlotte Legal Unit, Office of General Counsel (OGC), U.S. Equal Employment Opportunity Commission. If selected, you will be responsible for providing advanced administrative support in a litigation environment, including preparing legal and administrative documents for the Regional Attorney and other legal staff.

Duties

• Maintains litigation and administrative dockets electronically; including logging incoming charge files and litigation documents, assigning them appropriately, and independently tracking case statuses.
• Monitors the Legal Unit’s litigation and travel budgets, coordinates with administrative staff and vendors, gathers funding information, and manages confidential filing systems.
• Drafts and prepares internal litigation reports, responds to OGC information requests, assists with press releases, and prepares case filing and resolution documents.
• Receives, screens, and responds to a wide range of inquiries; manages calendars, appointments, meetings, and videoconferencing for the Regional Attorney and Legal Unit.
• Drafts and finalizes correspondence and legal-related documents using correct legal formatting; creates and maintains spreadsheets to track budgets and litigation activity with minimal oversight.
• Contacts and communicates with members of the public, charging parties and class members, opposing counsel, courts, litigants, witnesses, EEOC staff, and others.

Qualifications

• For the GS-8: You must have at least one year of specialized experience equivalent to the GS-7 grade level in the federal service. Specialized experience includes providing administrative support in a professional office; maintaining files and records; preparing correspondence, reports, and other documents; scheduling meetings and managing calendars; coordinating workflow; tracking deadlines; and providing clerical support to a legal and/or professional staff. Merit promotion applicants must meet time-in-grade requirement as defined in 5 CFR 300, Subpart F. One year at the GS-7 level is required to meet the time-in-grade requirements for the GS- 8 level. Applicants must meet all eligibility requirements (e.g., time-in-grade and qualification requirements) within 30 days of the closing date specified in the vacancy announcement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

• How You Will Be Evaluated

• You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Accountability Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal

Skills

• Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration. To preview the application questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13032048 All qualified Non Competitive applicants and the best qualified Merit Promotion applicants will be referred to the hiring manager for consideration. Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated well-qualified for the position with a score of 85 or above based on the competencies listed above; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ Equal Employment Opportunity The United States government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor.

Education

• There are no educational requirements for this position.

• Required Documents

• To apply for this position, you must provide a complete Application Package which includes: Your Resume (NOT TO EXCEED 2 PAGES) showing work schedule, hours worked per week, dates of employment and duties performed. Resumes over the 2-page limit, will not be reviewed beyond page 2 or may be dis