Secretary

Recruitment for Secretary at BG Motors | Abuja | Apply Now

BG Motors is an automobile shop committed to keeping customers safely on the road through honest service, quality parts, and reliable workmanship. We pride ourselves on clear communication, fair pricing, and timely delivery of every job, from routine servicing to major repairs. Our team works to build long-term relationships with customers by treating every vehicle, and every customer, with care and professionalism.

Job Title: Secretary

Location: Abuja (FCT)

Employment Type: Full-time

Job Summary

• The Secretary handles the front desk and day-to-day office administration of the automobile shop.
• The role covers receiving customers, answering calls, booking service appointments, preparing documents and correspondence, and keeping records in order.
• The ideal candidate is organized, courteous with customers, discreet, and able to manage several tasks with little supervision.

Key Responsibilities

• Receive and direct customers, answer and route phone calls, and manage the front desk.
• Book, confirm, and track customer service and repair appointments.
• Prepare and file job cards, customer records, quotations, and invoices accurately.
• Handle incoming and outgoing mail, emails, and courier dispatches.
• Type, draft, and process letters, memos, reports, and other routine correspondence.
• Keep the manager’s diary, schedule meetings, and take and circulate minutes.
• Maintain physical and digital filing systems for company and customer records.
• Follow up with customers on pending quotations, completed jobs, and service reminders.
• Monitor and reorder office supplies; log purchase requests and deliveries.
• Keep vehicle-related documents (warranties, insurance, licenses) organized and up to date.
• Keep the reception area and office neat and orderly.
• Treat all company and customer information as confidential.
• Perform other secretarial duties assigned by the manager.

Requirements

• OND, HND, or B.Sc. in Secretarial Studies, Office Management, Business Administration, or a related field.
• At least 2 years’ experience as a secretary or receptionist (an automobile or workshop setting is an advantage).
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Good typing speed and accurate document preparation.
• Excellent written and spoken communication, with a polite, professional manner.
• High level of discretion with confidential information.
• Strong attention to detail and record-keeping accuracy.
• Ability to work independently and manage competing priorities.

Skills & Competencies:

• Front-desk reception and customer service.
• Appointment scheduling and diary management.
• Typing, correspondence, and minute-taking.
• Records and file management.
• Invoicing and basic documentation.
• Time management and organization.
• Communication and interpersonal skills.
• Confidentiality and professionalism.
• Proficiency in Microsoft Office Suite.

Application Closing Date

19th November, 2026.

Note: Only shortlisted candidates will be contacted.