About this role
Seasonal Booking Assistant will play a key support role for the Indianapolis Talent Buying Team. This position is integral to the successful booking and execution of live events, helping to manage the day-to-day logistics and key details that bring shows from the initial offer through settlement.
What You'll Do
- Provide day-to-day support to Talent Buyers on the Indianapolis booking team
- Maintain detailed trackers to monitor active offers, holds, and deal progression
- Process venue contracts, artist contracts, co-promote agreements, and COIs for the assigned Indianapolis team's booking events
- Monitor Contracts Tracker to ensure timeliness of responsible deadlines
- Review offers from the Live Nation Touring office for accurate expenses and deal points
- Send out confirmation sheets and help facilitate information about on sales
- Interface directly with external industry professionals
- Compile and maintain digital show folders across internal systems
- Correspond with third-party venues on calendar availability
- Prepare pre-settlements and night of show event settlements (3-5 per month average, various seasonally)
- Contribute to special projects and team initiatives as needed
- Regional travel as necessary
What We're Looking For
- 1-2 years of previous administrative work
- Strong attention to detail
- Fast learner
- Eagerness to support others
- Experience using Excel, Adobe, and PowerPoint
- Basic understanding of legal terms and concepts used in artist and venue contracts
- Must work well under pressure and in high-stress environments
- Adaptable with work hours, supporting weekends, nights, and holidays as needed
- Excellent organizational, communication, and analytical skills