School Office Administrative Assistant

JOB PURPOSE

The School Office Administrative Assistant will report to the COO and provide effective administrative and operational support to the School. The role will contribute to the efficient coordination of school office functions, maintaining accurate records, supporting communication with key stakeholders and assisting with the delivery of day-to-day administrative processes and school activities.

KEY RESPONSIBILITIES/ACCOUNTABILITIES:

• General administrative and operational support across the department
• Provide a professional and welcoming service to staff, parents, visitors and other stakeholders
• Manage the sign-in/sign-out procedures for students and visitors
• Manage designated school email accounts and respond to or redirect enquiries as appropriate
• Email communication with parents as and when required by the academic staff
• Record daily attendance, follow up on student absences and prepare attendance reports for staff
• Communicate meeting invites to the Board members/Governors and file the Board minutes after each meeting.
• Verify visitor identification and issue visitor badges
• Contact parents in the event of an illness or injury
• Organise the annual school photos and Yearbook, providing help with editing the draft copies.
• Assist with the organisation of school events
• Communicate with parents on the late arrival and pick up of the pupils.
• Update parent contact information on an excel spreadsheet/database and arrange contact sheets/ID forms.
• Update the Staff planner annually.
• Track inventory of office and school supplies

Appraisal and professional development

• Participate in arrangements for professional development.
• Undertake such training as may be reasonably required by the School to adapt to the changing requirements of the School or as may be necessary to fulfil the School’s statutory or regulatory obligations.
• To undertake mandated job-related training as required and instructed by the School

Additional professional responsibilities

• Fulfil wider professional responsibilities by making a positive contribution to the wider life and ethos of the School.

Child protection, discipline, health and safety

• Safeguard and promote the welfare of all the children and young people at Rugby School Nigeria.

Equality and diversity

• Acting in accordance with Rugby School Nigeria’s equality and diversity policy, maintaining a fair and consistent manner in all actions.

Flexibility

• Undertake such other reasonable duties from time to time as the School may reasonably require.