About this role

Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote | U.S. Hours

Position Type: Full-Time, Remote Working Hours: U.S. Business Hours (Aligned with Sales Team Schedules)

About the Role

At Pavago, one of our clients is hiring a highly organized and proactive Sales Assistant to support a fast-moving sales team across CRM management, scheduling, follow-ups, proposals, reporting, and day-to-day sales operations.

This is not a direct selling role.

Instead, you’ll help the sales team stay organized, keep pipeline data accurate, coordinate communication, and ensure deals continue moving forward without operational gaps.

You’ll support:

CRM management
Calendar & meeting coordination
Sales follow-ups
Proposal preparation
Pipeline reporting
Cross-functional coordination
Day-to-day sales operations If you’re detail-oriented, proactive, and enjoy keeping systems and people organized, this role is a strong fit.

What You’ll Own

CRM Management & Sales Operations

Maintain clean and accurate records across CRM platforms such as:

Salesforce
HubSpot
Zoho CRM
Pipedrive You’ll:
Update leads, contacts, and opportunities
Maintain accurate pipeline stages
Log activities and notes
Remove duplicate records
Identify and correct missing information
Maintain strong CRM hygiene
Ensure sales leadership has reliable pipeline visibility

Scheduling & Sales Coordination

Coordinate sales meetings efficiently across multiple calendars and time zones.

Schedule:

Sales calls
Product demos
Follow-up meetings
Client meetings
Internal preparation sessions Use tools such as:
Google Calendar
Outlook
Calendly Ensure sales representatives have the right meeting context, materials, and information before calls.

Proposal & Sales Document Support

Prepare polished client-facing sales materials, including:

Proposals
Quotes
Presentations
Sales decks
Client documents Support RFP and RFI responses using existing templates and approved materials.

Use:

Google Slides
Microsoft PowerPoint
Canva Proofread documents for accuracy, formatting, and professionalism before they are shared externally.

Reporting & Pipeline Tracking

Support leadership with accurate sales reporting.

Prepare:

Weekly sales reports
Monthly sales reports
Pipeline updates
KPI trackers
Sales dashboards Track:
Pipeline activity
Deal progression
Conversion metrics
Sales performance indicators Ensure reporting remains accurate and up to date.

Communication & Follow-Ups

Draft and coordinate professional sales communications, including:

Follow-up emails
Meeting summaries
Reminders
Thank-you emails
Next-step communications Support inbound lead routing and initial coordination.

Track outstanding follow-ups so opportunities and client requests don’t fall through the cracks.

Cross-Functional Coordination

Work closely with:

Sales
Marketing
Finance
Operations
Leadership Track internal handoffs, responsibilities, and next steps.

Help prevent delays by ensuring teams have the information and documentation required to keep deals moving.

What Makes You a Strong Fit

You:

Are highly organized and detail-oriented
Naturally follow up and close operational loops
Enjoy working with CRMs, calendars, and structured workflows
Communicate clearly and professionally
Can manage multiple priorities simultaneously
Notice missing information and inconsistencies quickly
Are proactive rather than waiting to be reminded
Enjoy supporting high-performing sales teams
Take ownership of accuracy and execution

Required Experience & Skills

1–2 years of experience in:
Sales Support
Administrative Support
Sales Operations
Operations Coordination
Hands-on experience with at least one CRM, such as:
Salesforce
HubSpot
Zoho CRM
Pipedrive
Strong scheduling and calendar management skills
Proficiency with:
Google Workspace
Microsoft Office
Strong written English communication
Excellent organizational skills
High attention to detail
Ability to manage multiple tasks and deadlines
Comfortable working independently in a remote environment
Availability during U.S. business hours

Nice to Have

Experience with:

Proposal preparation
Sales presentations and decks
SDR / BDR workflows
Sales pipeline management
B2B SaaS
Marketing agencies
Recruiting
Professional services Basic Excel or Google Sheets experience with:
Pivot tables
Dashboards
Trackers
Sales reports is also valuable.

What a Typical Day Looks Like

You might:

Review and update CRM records
Check active opportunities for missing information
Schedule sales calls and demos
Coordinate calendars across different time zones
Prepare a proposal or presentation for an upcoming meeting
Send follow-up emails and reminders
Update pipeline trackers and sales dashboards
Generate reports for sales leadership
Coordinate internal handoffs between Sales, Finance, and Operations
Make sure outstanding tasks and next steps are completed In short: You keep the sales engine organized, accurate, and operating without friction so the sales team can focus on building relationships and closing deals.

Key Metrics for Success

CRM accuracy and pipeline cleanliness
On-time meeting scheduling and coordination
Follow-up completion and responsiveness
Proposal and documentation accuracy
Sales reporting accuracy
Pipeline visibility
Reduction in missed tasks and communication gaps
Positive feedback from sales leadership

Why This Role Stands Out

Directly support revenue-generating teams
Gain hands-on experience with modern CRM and sales systems
High ownership over important operational workflows
Collaborative, fast-paced remote environment
Clear and measurable impact on sales team efficiency
Strong career progression into:
Sales Operations
Revenue Operations (RevOps)
Account Management
Business Operations
Sales Coordination

Interview Process

Initial Phone Screen
Spark Hire Intro Video
Video Interview with Pavago Recruiter
Practical Task — CRM Cleanup + Proposal Draft
Client Interview
Offer & Background Verification

Apply Now

If you:

Enjoy keeping systems and workflows organized
Have hands-on CRM experience
Are strong with scheduling, follow-ups, and documentation
Thrive in detail-oriented, fast-moving environments
Want to build your career in sales operations or RevOps This is a strong opportunity to play a key role behind a high-performing sales team and help keep deals, communication, and operations moving efficiently.

Sales Assistant