Retirement Benefits Manager - AZ - On Site

Job title: Retirement

Benefits

• Manager - AZ - On Site

• About Us

• Vensure Employer Solutions is the largest privately held organization in the HR technology and service sector, providing a comprehensive portfolio of solutions, including HR/HCM technology, managed services, and global business process outsourcing (BPO). The company and its service providers collectively serve over 95,000 businesses and process over $135B in annual payroll. As a One Employer Solution headquartered in Chandler, Arizona, Vensure helps thousands of businesses streamline and grow their operations with custom strategies that benefit both employers and employees. Find out more by visiting www.vensure.com.

• Position Summary

• The Retirement

Benefits

• Manager position supports the VP of Retirement Benefits by managing a team of Retirement Specialists and Senior Retirement Specialists and providing leadership for administrative support to several 401(k) multiple employer plans (MEP), pooled employer plans (PEP), and client-sponsored plans. This position will be involved in multiple aspects of MEP/PEP operations, including plan compliance, client and participant support, retirement-related payroll support, facilitating MEP/PEP mergers, and setting up new retirement plans within our payroll software systems. The Retirement Manager partners directly with retirement vendors to resolve issues, enhance processes, and ensure operational excellence.

• Essential Duties and Responsibilities

• Provide direct supervision and coaching to Retirement Specialists and Senior Retirement Specialists, including performance feedback, development planning, and day-to-day guidance. Oversee team administration of retirement plans, ensuring operational tasks adhere to stated plan provisions, ERISA, and internal controls; areas include remittance of contributions, year-end compliance testing, plan document review, and plan corrections. Serve as an escalation point for the team and within the organization when complex plan questions or issues arise, coordinating with vendors, auditors, and internal stakeholders. Communicate with internal and external customers regarding 401(k) administration, providing subject matter expertise and support for Vensure products and services. Identify, implement, and monitor process improvements to enhance team productivity, quality, and compliance with regulatory requirements. Coordinate with Vensure's retirement vendors to perform due diligence on Vensure's MEPs/PEPs, monitor service levels, and resolve operational issues. Work proactively and professionally with multiple departments including Payroll, Client Relations, Sales, and Benefits to ensure integrated and timely administration of retirement plans. Lead and support the merger of acquired company MEPs/PEPs into Vensure 401(k) plans, including coordination of data, communications, and timelines. Support annual 401(k) plan audits and Form 5500 filings by working with Third-Party Administrators, recordkeepers, and auditors and overseeing the team's contributions. Regular onsite attendance is an essential job function due to the need for secure access to systems, collaboration on sensitive technical matters, participation in operational meetings, and hands-on involvement.

• Marginal Functions

• Build, maintain and promote relationships with team members, peers across disciplines, and all other company team members ensuring effective coordination of communications and services affecting clients. Attend webinars and training to stay up to date on best practices related to the company and department. Complete projects and other duties as assigned by supervisor.

• Knowledge, Skills, and Abilities

• Strong decision-making skills, particularly in high-pressure situations, to make informed choices that benefit the team and organization. Proven ERISA knowledge and understanding of retirement plan operations. Ability to communicate a clear vision and direction for the team, fostering a sense of purpose and commitment. Ability to inspire and motivate team members to achieve their best performance. Proficiency with Microsoft Office software (Outlook, Microsoft Teams, Excel, Word, PowerPoint) and demonstrated ability to learn other applications as needed. Strong ability to read, understand, and interpret a variety of written materials including retirement plans, policies, procedures, and technical documentation. Skilled in composing routine reports, internal correspondence, and documentation with clarity, accuracy, and attention to detail. Capable of communicating effectively, professionally, and respectfully with individuals at all organizational levels, including internal teams, external partners, and stakeholders. Demonstrates sound judgment in routine situations and the ability to adapt to changing priorities while maintaining a high level of productivity. Communicate effectively in individual or group situations including demonstrating active listening skills. Able to participate in solving problems and help make decisions based on the best information available by developing resolutions between parties. Ability to apply logical reasoning and common sense to follow written, verbal, and diagrammed instructions, and to resolve issues within defined parameters and standardized procedures. Capable of working effectively under supervision while also demonstrating initiative and accountability in completing tasks independently. Uphold the highest standards of confidentiality and ethical conduct in managing sensitive financial and employee information. Ensure secure handling of data and compliance with internal controls.

• Education & Experience

• Associates degree or equivalent combination of experience, skills, education preferred. 5+ years of experience focused on 401(k) plan administration required. 1-3+ years of leadership experience required, preferably in a retirement or benefits operations environment. Third-Party Administration (TPA) experience preferred. Multiple Employer Plan (MEP or PEP) experience a plus. Retirement-related credentials a plus (QKA, RPA, ASPPA, CEBS). Professional Employer Organization (PEO) experience a plus.

• Physical, Mental, & Communication Demands Physical Demands:

• Sedentary work: Requires prolonged sitting while working at a desk, computer, or in meetings for the majority of the workday. Manual dexterity: Utilizes hands and fingers frequently to operate a keyboard, mouse, and other office equipment for data entry and system navigation. Mobility: Occasionally walks within the office or to meeting areas to collaborate with team members, leadership, or clients. Visual focus: Maintains sustained visual attention to read, analyze, and interpret data on computer screens and printed materials. Light lifting: Handles and transports light office materials such as documents or small supplies as needed.

Mental Demands:

• Strategic thinking, decision making under pressure, attention to detail, problem solving, multitasking, and stress tolerance.

Communication Demands:

• Interpersonal effectiveness, cultural sensitivity, written and verbal communication, and presentation skills.

• Environment

• This position is performed in a professional office environment and requires regular use of computers and standard office equipment. The work setting is climate-controlled with typical office lighting and low to moderate noise levels. The role involves extended periods of screen time, in-person collaboration and meetings, and minimal exposure to physical hazards.

• Disclaimer

• This job description does not create an employment contract and is at-will. This position is eligible for benefits including health insurance, retirement plan, paid time off, holidays, parental leave, sick leave, and other benefits.

Benefits

• Health insurance: Medical, dental, and vision coverage
• Retirement Plan: 401(k) with company match
• Paid Time Off: PTO, Holidays, Parental leave and Sick Leave provided as required by applicable state law
• Other benefits: Life insurance, short term disability, long term disability, employee assistance program, flexible spending account, health savings account, identity theft protection, and additional coverage options as applicable.