Resource Planning and Administration Associate / Senior Associate

Job title: Resource Planning and Administration Associate / Senior Associate

About the Role The Staff Retirement Plan Department (SRP) within the Vice President of Finance and Administration is looking for a highly motivated, detail and team-oriented Resource Planning and Administration Associate / Senior Associate. In this role, you will oversee and perform a wide range of general administrative functions across HR, Budget, Procurement, and Training and Travel, while supporting the Governance Committees of the Retirement Plans. You will report directly to the SRP Executive Secretary.

What You'll Do

• Coordinate Human Resources (HR) activities: Work closely with HR Business Partners to manage the Department’s activities, such as recruitment, onboarding and offboarding, contract renewals, performance management, learning and recognition programs, engagement, and other related activities, ensuring timely compliance.
• Oversee travel and training plans: Manage the execution of the annual travel and training plans, coordinate logistics for group trainings, ensuring budget compliance.
• Oversee budget and payment processes: Coordinate and monitor the budget formulation, approval and monitoring to anticipate and communicate deviations in a timely manner. Ensure that payments are within the established standards, along with overseeing critical month-end and year-end budget closing activities.
• Other tasks: Review of retiree life insurance payments and benefit letters, prepare presentations and dashboards, and assist in the preparation of the Staff and Local Retirement Plans Annual reports.
• Support Plans’ Governance Committees: Coordinate meetings, rosters, materials review, documents publications, regulations update, and other related support for the Plans’ Governance Committees and the Board of Directors.

What We're Looking For

• Education: Master’s degree in Business, Accounting, Human Resources or other related field.
• Experience: Minimum of 2-3 years of relevant experience in a similar role.
• Languages: Proficiency in English and Spanish, spoken and written, is required. Additional knowledge of French or Portuguese is a plus.
• Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.
• Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
• Type of contract and duration: Staff: International: International staff contract, 36 months initially, renewable upon mutual agreement.

Nice to Have

• Additional knowledge of French or Portuguese is a plus.

Compensation & Benefits

• A competitive compensation package, including an annual base salary expressed on a net-of-tax basis.
• Leaves and vacations: 24 days of paid time off + 8 personal days + sick leave + gender-neutral parental leave.
• Health Insurance: Comprehensive medical, dental, vision, and prescription drug coverage.
• Pension plan: Defined benefit plan.
• Relocation and visa assistance for you and eligible dependents when applicable.
• On-site position with the occasional flexibility of teleworking.
• Health services center, mentoring, coaching, training and learning opportunities, language classes, mobility options, and other development support.
• Perks: Lactation room, daycare center, gym, bike racks, parking, spouse career support, and more.