Relief Secretary

Relief Secretary

Posted: Oct 30, 2026

Expires: Not specified

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Amaiden Energy Nigeria Limited(formerly Moody International Nigeria Limited) was established in 1996 as a partnership between Moody International Group and Nigerian investors. Since commencing operations in March 1997 the company continues to grow and exerts its presence in numerous Projects in the Nigeria Oil and Gas Industry.

Amaiden Energy Nigeria Limi...

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Relief Secretary

• Job Type Contract
• Qualification BA/BSc/HND
• Experience 5 years
• Location Rivers
• City Port Harcourt
• Job Field

Main Functions

• To provide secretarial and administrative relief services across Lagos-based entities, ensuring effective executive support, correspondence management, scheduling, document control, stakeholder coordination, and procurement support while maintaining confidentiality and compliance with company policies.

Responsibilities

• Provide secretarial cover for departments and senior executives during the absence of their regular secretaries.

• Manage executive calendars, appointments, meetings, and internal and external correspondence.

• Prepare meeting minutes, reports, letters, and memoranda, ensuring timely distribution and proper documentation.

• Maintain accurate records, databases, filing systems, and document control processes.

• Coordinate visitor reception, business travel, accommodation, visa bookings, mission orders, and expense claims.

• Liaise with logistics teams to arrange vehicles, drivers, and transportation for official engagements.

• Monitor office supplies, coordinate administrative procurement, and act as the departmental decentralized buyer when assigned.

• Update PFS records relating to third-party services and support vendor administration.

• Assist with employee onboarding, special projects, audits, events, and other operational activities.

• Provide confidential executive support to the EGM and other senior management personnel.

• Support the Employee Relations team with administrative duties when not assigned to relief coverage.

• Adhere to company policies, HSE requirements, ethics standards, and mandatory compliance training.

• Job Requirements

• HND or Bachelor's degree in Secretarial Studies, Business Administration, Human Resources, or a related discipline.

• Minimum of five (5) years of relevant secretarial or administrative experience.

• Proficiency in Microsoft Office applications.

• Working knowledge of SAP.

• Strong organisational, communication, interpersonal, and time-management skills.

• Ability to work independently, manage competing priorities, and maintain confidentiality.

• Knowledge of AI tools such as Microsoft Copilot and Claude, as well as content creation skills, is an added advantage.

• Check how your CV matches this job