Relief Secretary

Relief Secretary

Relief Secretary Amaiden Operator Published October 29, 2026

Location

Port Harcourt, Nigeria

Category Others

Job Type Contracts

Job Nature STANDARD

Date of Expiry 2nd of November

Description

• Main Functions

• To provide secretarial and administrative relief services across Lagos-based entities, ensuring effective executive support, correspondence management, scheduling, document control, stakeholder coordination, and procurement support while maintaining confidentiality and compliance with company policies.

• Tasks and Responsibilities

• Provide secretarial cover for departments and senior executives during the absence of their regular secretaries.

• Manage executive calendars, appointments, meetings, and internal and external correspondence.

• Prepare meeting minutes, reports, letters, and memoranda, ensuring timely distribution and proper documentation.

• Maintain accurate records, databases, filing systems, and document control processes.

• Coordinate visitor reception, business travel, accommodation, visa bookings, mission orders, and expense claims.

• Liaise with logistics teams to arrange vehicles, drivers, and transportation for official engagements.

• Monitor office supplies, coordinate administrative procurement, and act as the departmental decentralized buyer when assigned.

• Update PFS records relating to third-party services and support vendor administration.

• Assist with employee onboarding, special projects, audits, events, and other operational activities.

• Provide confidential executive support to the EGM and other senior management personnel.

• Support the Employee Relations team with administrative duties when not assigned to relief coverage.

• Adhere to company policies, HSE requirements, ethics standards, and mandatory compliance training.

• Job Requirement

• Skills and Qualifications

• HND or Bachelor's degree in Secretarial Studies, Business Administration, Human Resources, or a related discipline.

• Minimum of five (5) years of relevant secretarial or administrative experience.

• Proficiency in Microsoft Office applications.

• Working knowledge of SAP.

• Strong organizational, communication, interpersonal, and time-management skills.

• Ability to work independently, manage competing priorities, and maintain confidentiality.

• Knowledge of AI tools such as Microsoft Copilot and Claude, as well as content creation skills, is an added advantage.