About this role
Relief Secretary at Aldelia Limited
Aldelia’s global management strategy delivers specialised services to the Oil & Gas sector from dedicated teams in each key strategic region. From these centres we can support our clients locally by being able to take advantage of the local labour markets whilst also having the ability to resource candidates internationally for technical, engine...
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Relief Secretary
- Job Type Full Time
- Qualification BA/BSc/HND
- Experience 5 years
- Location Lagos
- Job Field Administration / Facilities
SERVICE DIMENSIONS
- Provide secretarial relief service to all entities in Lagos in the absence of incumbent.
- Provide confidential executive support to EGM & above and manage sensitive information, when on assignment.
- Manage calendars and activities, internal and cross functional to the office/department of assignment.
- Promote good internal and external stakeholder relationships between internal departments, management, contractors, and external parties.
- Act as decentralized buyer for the department of cover.
ACTIVITIES
For the office holder or department, depending on position of assignment:
- Coordinate appointments, meetings and the executive calendar.
- Prepare minutes of meetings/reports and ensure distribution to all participants.
- Manage internal and external correspondences (e.g. letters and memos)
- Maintain and update records, databases, filing systems and document control processes.
- Manage visitor management (booking, reception and exit of same).
- Update PFS records for all 3rd party services related to the department
- Prepare mission orders for business travel and follow-up claims for office holder/department.
- Support to follow up on personal and official travel, accommodation arrangements and visa bookings
- Co-ordinate with Company’s logistics team, vehicle and driver organization for business engagements.
- Monitor office supplies and facilitate administrative procurement requirements
- Assist with onboarding activities
- Provide administrative support for special projects, audits, events and operational initiatives
- Provide administrative assistance to the Employee Relations Team when not on relief assignment.
CONTEXT AND ENVIRONMENT
- Role is performed in Lagos office.
- Role is exposed to all Company environment and therefore privileged to departmentally classified information.
- Adherence to company’s compliance guidelines
HSE CONTENT
- Familiarize self with TEPNG emergency procedures, carry out assigned responsibilities safely and report any incident, unsafe act or operation.
- Participate actively in HSSE meetings, training sessions and drills and cooperate actively in the execution of HSSE plans
- Compliance with Company’s mandatory HSE, Ethics & Compliance trainings
ACCOUNTABILITIES
- Ensure 100% compliance with Company rules
- Ensure appropriate confidentiality and professionalism in all matters and tasks performed
- Support the team in full administrative capacity to achieve overall team objectives
QUALIFICATIONS / EXPERIENCE REQUIRED
- HND/bachelor’s degree in Secretarial Studies/Administration/Human Resources
- 5 years’ experience in related tasks
- Good use of Microsoft office suite of applications
- Strong organizational skills, excellent spoken and written communications skills and good team spirit
- Working knowledge of SAP, use of AI (Co-pilot, Claude, etc.) and content creation skills are an advantage
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