Regulatory Submissions Ass Manager II

Job Description

We are looking for a Regulatory Submissions Ass Manager II to support global and regional clinical trials through high‑quality regulatory submissions across Europe and beyond. This role plays a critical part in ensuring timely approvals, regulatory compliance, and successful study start‑up, with a strong focus on EU Clinical Trial Regulation (CTR) and CTIS operations.

You will work in a matrix, client‑facing environment, collaborating closely with project teams, start‑up leads, local regulatory teams, and external authorities.

Key Responsibilities

• Own and manage Regulatory Authority (RA), IRB/EC, and Third Body submissions for assigned clinical trials, including:

• Submission strategy, planning, and timeline management

• Tracking approvals against project milestones (GL, RTE)

• Coordinating responses to authority queries within defined timelines

• Lead or support EU CTR submissions via CTIS, including:

• Preparation, submission, and maintenance of CTIS applications

• Managing CTIS user access and acting as CTIS back‑up when required

• Advising internal teams on CTR/CTIS processes and expectations

• Prepare, review, and quality‑check core regulatory packages and country‑specific submission packages

• Ensure all deliverables comply with applicable regulations, guidance, SOPs, and client requirements

• Provide regulatory guidance to project teams by maintaining up‑to‑date knowledge of global and EU regulatory requirements

• Liaise with or support local teams in communications with Regulatory Authorities, Ethics Committees, and Third Bodies

• Identify and proactively escalate risks to timelines, quality, or approvals

• Support audits, inspections, and resolution of findings

• Contribute to process improvement initiatives, including SOP development and optimization

• Mentor junior team members and support overall team capability building

Required Qualifications & Experience

• Bachelor’s degree in Life Sciences or a related field (or equivalent experience)

• Minimum 4 years of experience in Regulatory Affairs, Regulatory Submissions, or Clinical Trial Start‑Up within pharma, biotech, or CRO

• Hands‑on experience with EU CTR and CTIS is required, including:

• Preparing and submitting applications in CTIS

• Managing CTIS workflows, timelines, and user access

• Responding to CTIS‑related authority questions

• Solid understanding of RA, IRB/EC, and Third Body submission processes

• Experience supporting global or regional clinical trials

• Strong organizational skills with the ability to manage multiple submissions and deadlines

• Confident communicator able to work with cross‑functional and client stakeholders

Learn more about our EEO & Accommodations request here.