Registry Clerk / Human Resource Clerk / Registrar’s Clerk

Registry Clerk

• Reference Number: 2026/156/OCJ
• Salary: R237,453 – R279,708 per annum (Level 05)
• Location: National Office, Midrand, Gauteng
• Closing Date: 09 November 2026

The Office of the Chief Justice is seeking a Registry Clerk to assist with records management, filing, document tracking and the safe storage of official records. The successful candidate will support the effective operation of the registry by ensuring that documents and files are properly recorded, organised, protected and readily available when required.

The successful candidate will be required to sign a performance agreement.

Minimum Requirements

Applicants must meet the following requirements:

• Grade 12 certificate or an equivalent qualification at NQF Level 4 recognised by SAQA.
• No previous work experience is required.
• A minimum of one year of registry experience will be an added advantage.

Knowledge and Skills

Applicants should have an understanding of the following:

• The National Archives Act and Regulations.
• The legislative framework governing the Public Service.
• Storage and retrieval procedures in the working environment.
• Registry operations and procedures.
• Batho Pele Principles.

Candidates should also demonstrate the following skills:

• Written and verbal communication.
• Interpersonal relations.
• Computer literacy, particularly Microsoft Office.
• Numeracy.
• Time management.
• Planning and organising.
• Report writing.

Duties and Responsibilities

The successful candidate will perform the following duties:

• Ensure that sufficient space is available in the storeroom for filing to prevent the misfiling of documents.
• Record the receipt of files and ensure that records are properly protected and filed.
• Ensure that the storeroom remains locked to restrict unauthorised access.
• Replace damaged registers and safely store closed registers in the archival storeroom.
• Open and close files according to the applicable records classification system.
• File, store, trace manually and retrieve documents and files when required.
• Ensure that all information and documents are correctly filed in personal files.
• Label files neatly to make retrieval easier.
• Arrange and package files for archival storage and distribution.
• Register all files requested by relevant clients, including auditors and human resources practitioners.
• Develop and maintain a database of employees transferred to other departments.
• Record and screen incoming correspondence before forwarding it to the relevant recipients.
• Communicate with human resources practitioners in other departments regarding the transfer of files.
• Audit files to confirm that all recorded documents are still present.
• Register files in the transfer register.
• Register files with the Facilities Unit for courier services.
• Update the transfer register to ensure that accurate records are maintained for future reference.

Human Resource Clerk

• Reference Number: 2026/157/OCJ
• Salary: R237,453 – R279,708 per annum (Level 05)
• Location: Supreme Court of Appeal, Bloemfontein, Free State
• Closing Date: 09 November 2026

The Office of the Chief Justice is recruiting a Human Resource Clerk to provide administrative support for human resources functions at the Supreme Court of Appeal in Bloemfontein.

The position involves supporting recruitment and selection, processing employee records, administering leave applications, maintaining personnel databases and assisting with performance management processes. The successful candidate will also provide administrative and logistical support for meetings, workshops and other human resources activities.

No previous work experience is required, making this an opportunity for suitably qualified Grade 12 candidates interested in pursuing a career in human resources administration.

The successful candidate will be required to sign a performance agreement.

Minimum Requirements

• Grade 12 certificate or an equivalent qualification at NQF Level 4 recognised by SAQA.
• No previous work experience is required.
• A relevant qualification in the field will be an added advantage.

Knowledge and Skills

Applicants should have knowledge of:

• The PERSAL system.
• The legislative framework governing the Public Service.
• Storage and retrieval procedures in the working environment.

The following skills are also required:

• Written and verbal communication.
• Administration.
• Planning and organising.
• Time management.
• Basic numeracy.
• Interpersonal relations.
• Typing skills.

Candidates should be self-motivated, creative thinkers, assertive, ambitious and flexible. The ability to work under pressure and meet strict deadlines is also important.

Duties and Responsibilities

The successful candidate will be responsible for the following:

• Administer recruitment, selection and appointment processes within the court.
• Administer and capture leave applications.
• Process appointment and service termination documents.
• Capture appointments, service terminations and injury-on-duty matters.
• Process payments relating to resettlement and leave benefits.
• Process pension documentation.
• Receive and quality-assure Performance Management and Development System (PMDS) documents and probation reports.
• Capture performance-related information.
• Update the human resources records management database.
• Handle incoming and outgoing correspondence.
• Maintain a proper filing system and ensure that files and records can be traced when needed.
• Provide support for workshops and awareness sessions.
• Arrange logistical and secretariat support for meetings.
• Compile meeting minutes and other relevant documents.
• Compile statistics relating to the human resources unit.

Registrar’s Clerk

• Reference Number: 2026/158/OCJ (X2 Posts)
• Salary: R237,453 – R279,708 per annum (Level 05)
• Location: Western Cape Division of the High Court, Cape Town
• Number of Posts: 2
• Closing Date: 09 November 2026

The Office of the Chief Justice is inviting applications for two Registrar’s Clerk positions at the Western Cape Division of the High Court in Cape Town.

The successful candidates will assist with court records, pleadings, case files, document registration and case management administration. The role is important in ensuring that court documents are properly recorded, files are available when requested and records are safely maintained in accordance with established procedures.

Candidates interested in court administration and records management are encouraged to apply if they meet the minimum educational requirements.

The successful candidates will be required to sign performance agreements.

Minimum Requirements

• Grade 12 certificate or an equivalent qualification at NQF Level 4 recognised by SAQA.
• No previous work experience is required.
• A relevant qualification in the field will be an added advantage.

Knowledge and Skills

Applicants should have knowledge of:

• Working procedures relevant to the environment.
• Registry processes and practices.
• Storage and retrieval procedures.
• Legislative frameworks governing the Public Service.
• Filing systems.
• The Mail Procedure Manual.
• The Promotion of Access to Information Act.
• National Archives requirements and Batho Pele Principles.

Candidates should demonstrate the following skills:

• Computer literacy,