Register of Deeds Office- Deputy Registrar

Responsibilities

• processing records
• serving customers
• balancing receipts

Requirements

• Associate degree in business

• Public administration

• Legal studies

• Records management, or related field plus 2 years of administrative or records experience, or equivalent combination

• State training may be required

• Job description

• About the Department

• Performs responsible administrative, technical, and public service work assisting the Register of Deeds with the daily operations of the Register of Deeds Office. Work involves receiving, examining, recording, indexing, maintaining, and providing access to a variety of legal and public records in accordance with North Carolina General Statutes, County policies, and established office procedures. Employees in this position interact extensively with the public, attorneys, title companies, governmental agencies, and other customers and must exercise accuracy, confidentiality, sound judgment, and professionalism.

• Position Duties

• Assists the Register of Deeds with the daily administration and operation of the Register of Deeds Office.

• Receives and processes instruments and documents presented for recording, including deeds, deeds of trust, powers of attorney, plats, satisfactions, assignments, and other legal instruments.

• Examines documents for completeness, statutory requirements, recording requirements, and proper fees prior to acceptance for recording.

• Records, indexes, scans, and maintains official documents in accordance with applicable laws and office procedures.

• Enters accurate information into computerized record-keeping and indexing systems.

• Assists customers in locating and obtaining public records and provides general information regarding recording procedures and available records.

• Issues certified and uncertified copies of records and collects appropriate fees.

• Assists with the processing of vital records, including birth, death, and marriage records, as assigned and in accordance with applicable laws and confidentiality requirements.

• Assists with marriage license applications and related documentation as authorized.

• Processes and maintains records requiring restricted access or confidentiality in accordance with State law.

• Assists attorneys, title companies, surveyors, real estate professionals, governmental agencies, and members of the public with records and recording-related inquiries.

• Receives and accurately accounts for recording fees, copy fees, marriage license fees, and other applicable charges.

• Processes cash, checks, credit/debit card transactions, and other authorized forms of payment.

• Assists with daily balancing and reconciliation of receipts and prepares