Region Office Secretary – Region 6

Job title: Region Office Secretary – Region 6

About the Role The Region Office Secretary provides clerical, secretarial, and administrative support to the Region Director and Executive Assistant for UFCW Region 6 in Itasca, IL. The role involves coordinating time and attendance, correspondence, scheduling, travel, records management, and confidential communications to keep the region office operating smoothly.

What You'll Do

• Type, prepare and submit expense vouchers; review and submit regional staff expense vouchers and weekly written reports
• Open and distribute mail; prepare outgoing mail and UPS materials; prepare outgoing faxes and distribute incoming faxes
• Compose correspondence, schedule appointments, and arrange travel
• Answer telephone calls and file documents; maintain office records
• Administer attendance records, leave balances, sick leave, and vacation requests; perform time and attendance data entry; forward weekly attendance reports to the International
• Prepare and track strike and boycott subsidies; maintain monthly Strike and Boycott Report; record local union organizing campaigns wins and losses
• Update ODIN computer programs; prepare organizing literature and handbills
• Maintain current and expired contract files; send out correspondence requesting new contracts and update quarterly contract reports
• Maintain trust documents and request information on trust funds
• Coordinate seminars and large meetings; order office supplies; prepare office billings and maintain billing records
• Maintain yearly maintenance agreements and keep office equipment in working order
• Share limited duties of the Director's Secretary; protect operations by handling sensitive and confidential communications

What We're Looking For

• Previous secretarial work experience
• Ability to satisfactorily perform all essential duties
• Strong organizational, communication, and multitasking skills
• Experience handling confidential information and sensitive communications
• Willingness to learn and use ODIN (Organizing Department Information Network) and related office software

Nice to Have

• None mentioned

Compensation & Benefits

• Not specified