Recruitment Operations Specialist

Role overview

Svitla Systems Inc. is looking for a full-time Recruitment Operations Specialist (40 hours per week) based in Ukraine.

The role will primarily support the Recruitment team with recurring operational reporting, document processing, and data maintenance.

Responsibilities

• Reporting & Data Maintenance

• Prepare weekly reports on schedule.

• Support recurring reporting and maintain recruitment statistics/trackers.

• Monitor data quality and help reduce duplicate records.

• Provide ad-hoc data pulls and coordinate with Accounting on salary-related calculations.

• Documents & Job Postings

• Maintain and process recruiting documentation across shared spaces.

• Draft, review, and update job description texts for open vacancies.

• Ensure vacancy postings are correctly set up and linked.

• Process Support & Coordination

• Support approval workflows and flag inconsistencies.

• Coordinate the employee referral process.

• Maintain team visibility on schedules (calendar, time-off).

• Provide backup support for recurring operational tasks as needed.

Requirements

• Strong attention to detail.
• Solid spreadsheet skills (formulas, data hygiene).
• Comfortable with recurring deadlines.
• English level: Upper-Intermediate, written and verbal.
• Strong organizational and time-management skills, ability to prioritize multiple recurring tasks.
• Proactive, ownership-driven approach - comfortable flagging issues without being asked.
• Basic understanding of data confidentiality when handling candidate information.
• Willingness to learn recruitment systems (training provided).

Nice to Have:

• Prior exposure to ATS or recruitment coordination (ideally Greenhouse ATS, but any other is fine).
• Basic understanding of IT recruitment terminology.
• Experience with reporting/dashboard tools (Google Sheets pivot tables, Power BI, etc.).

We offer:

• US and EU projects based on advanced technologies.

• Competitive compensation based on skills and experience.

• Regular performance appraisals to support your growth.

• Flexibility in workspace, either remote or in one of our development offices.

• Comprehensive medical insurance, including dental and massages.

• Personalized learning program tailored to your interests and skill development.

• Sport reimbursement program for onsite and online activities.

• Bonuses for recommendations of new employees.

• Bonuses for article writing, public talks, and other activities.

• 20 vacation days, 10 national holidays and 5 sick leaves.

• Maternity leave policy and family days off.

• Free tech webinars and meetups organized by Svitla.

• Welcome and anniversary presents, gifts for children, and more.

• Regular corporate events and meetups.

• Awesome team, friendly and supportive community!

• Why join Svitla

• Svitla Systems is a global digital solutions company headquartered in the U.S. and operating across the Americas, Europe, Asia, and APAC. Since 2003, we have served a wide range of clients - from innovative start-ups to Fortune 500 companies. Our success is built on partnership. By integrating seamlessly with clients' teams, we create lasting collaborations that drive real results. We are strong advocates of workplace flexibility, remote culture, individual approach to professional and personal growth.

• Our global mission is to build a business that contributes to wellbeing of our partners, personnel, and their families, improves our communities, and makes a lasting difference in the world. Together, we are coding a brighter tomorrow - and living it.

• Join us!