Recruiting Coordinator

Robert Half

Robert Half is partnering with a rapidly growing AI company seeking a highly organized, proactive Recruiting Coordinator to support its expanding talent acquisition team. This is an exciting opportunity to join a fast-paced, innovative environment where recruiting operations play a critical role in scaling the business and attracting top talent.

The ideal candidate will take ownership of the interview coordination process from start to finish, ensuring a seamless candidate experience while keeping recruiting activities organized, efficient, and moving forward. This role is well suited for someone who thrives in a high-volume environment, communicates exceptionally well, and approaches every task with urgency, accuracy, and a strong sense of accountability.

Key Responsibilities

• Interview Coordination: Own end-to-end interview scheduling across multiple roles, coordinating technical interviews, recruiter screens, take-home assignments, and multi-stage interview processes.
• Candidate

Experience

• Serve as the primary point of contact for candidates, providing timely communication, clear instructions, interview confirmations, and follow-up throughout the recruiting process.

• Onsite Interview Logistics: Coordinate onsite interviews, including reserving conference rooms, preparing interview materials, ensuring interviewer readiness, and welcoming candidates.

• Recruiting Operations: Monitor candidate and interviewer communications, proactively resolve scheduling conflicts, and keep interview processes moving without unnecessary delays.

• Applicant Tracking System (ATS): Maintain accurate recruiting records, update candidate statuses, manage tags and documentation, and ensure requisitions and candidate pipelines remain organized.

• Process Improvement: Develop and maintain scheduling guides, checklists, templates, and process documentation to improve consistency and efficiency across recruiting operations.

• Recruiter and Hiring Manager Support: Partner closely with recruiters, hiring managers, and interviewers to coordinate priorities, align schedules, and ensure everyone is prepared for upcoming interviews.

• Recruiting Events: Assist with recruiting event preparation, logistics, materials, candidate follow-ups, and other coordination activities.

• Compliance and Documentation: Support recruiting compliance efforts, data integrity, and consistent recordkeeping.

• Additional Support: Assist with other recruiting and People Operations initiatives as needed to support the company's continued growth.

• What Makes This Opportunity Exciting?

• Join a high-growth AI company at an exciting stage of expansion.

• Play a meaningful role in building the recruiting infrastructure needed to attract exceptional talent.

• Work closely with recruiters, hiring managers, and technical interview teams across the organization.

• Make a direct impact on candidate experience, recruiting efficiency, and the company's ability to scale.

Qualifications

• At least 2 years of experience in recruiting coordination, interview scheduling, calendar management, or a related administrative role.

• Experience working with applicant tracking systems; familiarity with Ashby is highly desirable.

• Exposure to technical recruiting processes, including coding assessments, take-home challenges, technical screens, and system design interviews, is preferred.

• Exceptional organizational skills and attention to detail, with the ability to manage multiple schedules and competing priorities simultaneously.

• Strong written and verbal communication skills, with a professional and candidate-focused approach.

• Demonstrated ability to work independently, take initiative, and follow tasks through to completion.

• Comfort operating in a fast-paced, evolving environment where priorities can shift quickly and timely execution is essential.

• A proactive, solutions-oriented mindset with the ability to anticipate scheduling challenges and resolve issues before they impact the recruiting process.

• TalentMatch®

• Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

• Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

• All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.

• Create a Job Alert

• Email me about new Human Resources (HR) Coordinator jobs in San Mateo, CA

• Related Jobs

• Search more jobs

• Human Resources (HR) Coordinator

• Robert Half is partnering with a rapidly growing AI company seeking a highly organized, proactive Recruiting Coordinator to support its expanding talent acquisition team. This is an exciting opportunity to join a fast-paced, innovative environment where recruiting operations play a critical role in scaling the business and attracting top talent.

• The ideal candidate will take ownership of the interview coordination process from start to finish, ensuring a seamless candidate experience while keeping recruiting activities organized, efficient, and moving forward. This role is well suited for someone who thrives in a high-volume environment, communicates exceptionally well, and approaches every task with urgency, accuracy, and a strong sense of accountability.

• Key Responsibilities

• Interview Coordination: Own end-to-end interview scheduling across multiple roles, coordinating technical interviews, recruiter screens, take-home assignments, and multi-stage interview processes.

• Candidate

Experience

• Serve as the primary point of contact for candidates, providing timely communication, clear instructions, interview confirmations, and follow-up throughout the recruiting process.

• Onsite Interview Logistics: Coordinate onsite interviews, including reserving conference rooms, preparing interview materials, ensuring interviewer readiness, and welcoming candidates.

• Recruiting Operations: Monitor candidate and interviewer communications, proactively resolve scheduling conflicts, and keep interview processes moving without unnecessary delays.

• Applicant Tracking System (ATS): Maintain accurate recruiting records, update candidate statuses, manage tags and documentation, and ensure requisitions and candidate pipelines remain organized.

• Process Improvement: Develop and maintain scheduling guides, checklists, templates, and process documentation to improve consistency and efficiency across recruiting operations.

• Recruiter and Hiring Manager Support: Partner closely with recruiters, hiring managers, and interviewers to coordinate priorities, align schedules, and ensure everyone is prepared for upcoming interviews.

• Recruiting Events: Assist with recruiting event preparation, logistics, materials, candidate follow-ups, and other coordination activities.

• Compliance and Documentation: Support recruiting compliance efforts, data integrity, and consistent recordkeeping.

• Additional Support: Assist with other recruiting and People Operations initiatives as needed to support the company's continued growth.

• What Makes This Opportunity Exciting?

• Join a high-gr