Recruiting Coordinator

Job title: Recruiting Coordinator

With over 19 years of experience and hundreds of million-dollar projects completed, Hays Electrical Services provides excellent service to customers in the hospitality, commercial, and solar industries. Hays Electrical Services approaches each project with a cooperative mindset, working with business owners, contractors, and subcontractors toward the common goal — successful project delivery.

Position Overview We are seeking a highly organized and detail-oriented Recruiting Coordinator to support our Talent Acquisition team. This role ensures a smooth and efficient hiring process by managing offer letters, background checks, onboarding documentation, interview logistics, and recruiting systems. The Recruiting Coordinator will also assist with a wide range of recruiting activities to support timely and successful hiring across the organization.

Key Responsibilities

• Draft, distribute, and track offer letters for selected candidates.
• Coordinate pre-employment requirements including background checks, drug screens, and other compliance processes.
• Manage and process new hire paperwork such as direct deposit forms, I-9s, and tax forms.
• Create, distribute, and track Cognito forms to ensure accurate and timely completion.
• Maintain candidate records in the applicant tracking system (ATS) and ensure compliance with internal policies and regulatory requirements.
• Act as the primary point of contact for candidates during the onboarding process, providing guidance and support as needed.
• Partner with recruiters and hiring managers to ensure smooth communication and alignment throughout the hiring process.
• Sit in on interviews with hiring managers to support coordination and ensure consistency in the interview process.
• Schedule interviews using Microsoft Outlook, coordinating availability across candidates and internal stakeholders.
• Assist with travel requests and logistics for candidates and interviewers, ensuring a seamless experience.
• Create job descriptions using the Hays format and update JazzHR accordingly to support recruiting needs.
• Support additional administrative and operational duties within the Talent Acquisition function.

Qualifications

• 1–2 years of recruiting coordination, HR, or administrative experience preferred.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent attention to detail and accuracy in handling sensitive information.
• Strong written and verbal communication skills.
• Proficiency with MS Office Suite (Word, Excel, Outlook); experience with ATS or HRIS systems is a plus.
• Ability to work independently as well as collaboratively within a team.

Benefits

• Competitive compensation and benefits package.
• Opportunities for professional growth and career development.
• A collaborative and supportive work environment.