Records & Facilities Coordinator

Job Description

Shape the Future with Us.

At Lubrizol, we’re bringing to life the chemistry behind clean water, efficient transportation, reliable infrastructure, critical medicines, and the products people rely on every day through science, sustainability, and a culture of inclusion.

As part of our global team, you’ll be empowered to make a real impact - on your career, your community, and the world around you.

Location: Wickliffe, OH

Job Type: Full-time / On-site

Shift + Hours: 1st Shift

How You’ll Make an Impact

As a Records & Facilities Coordinator, you will play a pivotal role in protecting Lubrizol’s information assets and delivering workplace services that support our people, operations, and future growth. From leading records management and information governance initiatives to enhancing mail services and workplace programs, you will help ensure our business operates efficiently, compliantly, and seamlessly. Working across functions and collaborating with leaders, vendors, and stakeholders throughout the organization, you will identify opportunities for improvement, implement operational enhancements, and create a workplace experience that enables employees to perform at their best.

In this role, you will:

Records Management & Information Governance

• Lead the site's records management program, ensuring compliance with records retention requirements, regulatory standards, and information governance practices.
• Manage the lifecycle of physical and electronic records, including storage, retrieval, archival, disposition, and vendor coordination.
• Administer records management systems and SharePoint resources, maintaining data integrity and supporting users across the organization.
• Provide training, guidance, and compliance support to promote consistent records management practices and protect company information assets.

Mail Services & Distribution Operations

• Oversee daily mail, package, courier, and distribution services, ensuring secure, accurate, and timely delivery.
• Serve as the primary contact for mail operations, supporting package tracking, issue resolution, and excellent customer service.
• Develop and maintain procedures, service metrics, and operational standards that drive efficiency and reliability.
• Identify and implement process improvements that enhance service delivery, reduce costs, and support business continuity.

Facilities Programs & Workplace Support

• Coordinate workplace programs, employee engagement activities, office moves, and site support services that contribute to a positive employee experience.
• Support facility projects, operational initiatives, and continuous improvement efforts that enhance workplace effectiveness.
• Partner with vendors, contractors, and internal stakeholders to deliver efficient, customer-focused workplace services.
• Maintain program documentation, reports, and performance metrics while supporting special projects and strategic initiatives.

Required Qualifications that Enable Your Success

• High school diploma or equivalent.
• 3+ years of experience in records management, information governance, facilities operations, office administration, mail services, or a related operational support function.
• Strong knowledge of records retention principles, information governance practices, and compliance requirements.
• Experience managing confidential information with a high level of accuracy, discretion, and attention to detail.
• Strong organizational, planning, and project coordination skills with the ability to manage multiple priorities simultaneously.
• Effective verbal and written communication skills and the ability to build collaborative relationships across all levels of the organization.
• Proficiency with Microsoft Office, SharePoint, records management systems, and other business applications.
• Demonstrated ability to identify process improvements and implement operational efficiencies.

Preferred Qualifications that Drive You Forward

• Associate or bachelor’s degree in Business Administration, Records Management, Information Governance, Facilities Management, Supply Chain, or a related field.
• Experience administering records management systems and supporting enterprise information governance programs.
• Knowledge of mailroom operations, workplace services, or integrated facilities management environments.

Your Work Environment

• Standing, walking, or operating equipment for extended periods
• Working in a lab or manufacturing setting with appropriate PPE provided
• Use of computers and digital tools in an office or hybrid environment
• Occasional lifting or movement of materials
• Adherence to rigorous safety protocols and ergonomic standards

We continuously invest in our facilities and technologies to ensure they support your well-being, productivity, and growth. If you require reasonable accommodation, we are committed to working with you to ensure an inclusive and accessible experience.

Benefits that Empower You

• Competitive salary with performance-based bonus plans
• 401(k) match + Age-Weighted Defined Contribution
• Comprehensive medical, dental & vision coverage
• Health Savings Account (HSA)
• Paid holidays, vacation, and parental leave
• Flexible work environment
• Learning and development opportunities
• Career and professional growth
• Inclusive culture and vibrant community engagement

Learn more at https://benefits.lubrizol.com/!

Lubrizol: Imagined for Life. Enabled by Science. ™ Delivered by You.

For nearly 100 years, The Lubrizol Corporation, a Berkshire Hathaway company, has been at the forefront of innovation to enhance everyday life, advance mobility, and make the modern world work better. Our specialty chemistry solutions—from engine oils, performance coatings, and skincare to medical devices and plumbing systems —are powered by the expertise, passion, and commitment of people like you.

We tackle the world’s toughest challenges with science-based solutions, deeply understanding our customers to deliver innovative chemistry and differentiated value. Our inclusive culture, dedication to safety, and incredible global talent drive our success. Our solutions meet the evolving needs of the modern world—brought to life by science and, most importantly, delivered by you.

Whether you're in the lab, on the production floor, or in the office, you'll be part of a team around the world that empowers you to think boldly, drive results, and contribute to solutions that shape a better, more sustainable future.

We win because of you. Let’s build the future together.

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