About this role

Receptionist (Temporary Position)

Houston

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Houston, the Receptionist will be responsible for being the first point of contact for clients, guests, and employees. The Receptionist plays a critical role in delivering a world-class, concierge-level experience.

This role reports to the Director of Administration.

The hours for this role are Mon – Fri 8:00 AM to 5:00 PM CT.

Responsibilities include:

Warmly welcoming clients, visitors, and employees, ensuring a professional and friendly first impression.
Coordinating visitor registration and maintaining compliance with building security procedures.
Managing and distributing building access cards, and coordinating with building management on parking and fitness center contracts.
Handling multi-line phone operations via Cisco phone system and directing calls with professionalism and courtesy.
Validating and tracking parking tickets and managing related records.
Scheduling and reserving conference rooms and flexible workspaces to optimize space usage.
Supporting local office events and handle a variety of clerical tasks, as needed.
Processing check requests, deposits, and expense reports for review and approval.
Preparing and submitting office invoices via Chrome River for Director-level approval.
Providing backup coverage for Catering Assistants during absences, events, and peak times.
Composing and distributing internal communications, such as birthday and birth announcements, welcome emails, and updates to the office intranet page.
Maintaining internal contact lists and administrative records.
Directing employment verification inquiries to the appropriate department.
Assisting with projects and assignments from the Office Services Manager and Director of Administration.

Qualifications

Exceptional interpersonal skills with a strong service orientation.
Professional demeanor and polished appearance.
Punctual, dependable, and trustworthy with sensitive information.
Proactive approach with strong organizational skills and the ability to manage multiple priorities.
High attention to detail and sound judgment under pressure.
Excellent written and verbal communication skills.
Ability to remain composed in a fast-paced, deadline-driven environment.
Comfortable working independently with minimal supervision.
Ability to work overtime as necessary.

Experience

High school diploma required.
Minimum of three years’ experience as a receptionist or in a front-office administrative role, preferably in a professional services or law firm environment.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential.
Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The hourly compensation rate for this position is $25-34/hr. The salary offered will depend upon qualifications and other operational considerations.
Benefits offered for this position may include health care and paid sick time.
Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.
If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.

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