Receptionist

Receptionist

We are looking for a welcoming and organized Receptionist to support daily front office operations for a Contract position in Morris Plains, New Jersey. This role is ideal for someone who enjoys creating a positive first impression, coordinating administrative activities, and keeping the reception area running smoothly. The Receptionist will serve as a key point of contact for visitors, callers, and internal teams while helping maintain an efficient and well-organized office environment.

Responsibilities:

• Welcome guests, employees, and business partners with a courteous approach and provide timely assistance upon arrival.

• Oversee front desk activities and keep the reception space neat, orderly, and presentable throughout the day.

• Answer and direct calls through a multi-line phone system, ensuring messages are relayed accurately and promptly.

• Coordinate meeting schedules, book conference rooms, and support appointment planning for staff and visitors.

• Process incoming and outgoing mail, packages, and deliveries while maintaining organized distribution procedures.

• Complete administrative support work such as data entry, document scanning, record filing, and general clerical tasks.

• Maintain inventory of office materials and place supply orders to help avoid shortages.

• Prepare routine correspondence, reports, and other business documents as needed by the office or leadership team.

• Provide clerical and operational assistance to multiple departments and help follow visitor access and office security procedures.

• Prior experience in a receptionist, front desk, or administrative support role.

• Ability to manage a multi-line phone or switchboard system with accuracy and a detail-oriented approach.

• Strong verbal and written communication skills for interacting with visitors, callers, and internal teams.

• Proficiency with basic office tasks, including data entry, filing, scanning, and document preparation.

• Well-developed organizational skills with the ability to handle multiple priorities in a busy office setting.

• Comfortable supporting part-time reception coverage or flexible scheduling needs, if required.

• Detail-oriented demeanor and customer-focused approach when representing the office.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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