Receptionist

Receptionist

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position: Receptionist Reports to: Facility Manager Location: JLL@MMC Sweden

Position Overview

This is the contractual role. As Receptionist/Guest Ambassador, you represent the workplace as the first point of contact for visitors, employees, and external partners. In this varied role, you are responsible for professionally coordinating reception services and actively supporting both events and administrative processes.

Key Responsibilities

Reception Services:

• You ensure professional greeting and comprehensive care of guests and visitors, manage the telephone switchboard (including covering for other MMC locations when needed), handle bookings and administration of conference rooms via Zoom Workspace, and manage incoming emails to the reception.

Event Management:

• You handle incoming event requests and provide competent advice to colleagues regarding event planning. You supply necessary forms and coordinate external service providers, including cleaning staff. As the contact point with the local IT department, you prepare and distribute informational materials for upcoming events and contribute to the ongoing development of event concepts.

Mail Handling and Administrative Tasks:

• You are responsible for complete administration and handling of incoming mail for all offices. This includes sorting, forwarding, and digital registration of documents as well as coordinated distribution to relevant departments and employees. You manage internal mail handling, process registered mail and packages, and ensure proper archiving of important documents. Additionally, you coordinate outgoing mail, including franking and shipping administration, and serve as the central contact point for courier and package services.

Qualifications

Required:

• Completed professional education
• Excellent communication skills in Swedish and at least good proficiency in English
• Strong service orientation
• Proficiency in common office software and booking systems
• Strong organizational skills and ability to multitask
• Positive and service-minded attitude Preferred:
• Experience from reception or service roles

Location

On-site –Stockholm, SWE