Receptionist

About the Role Gibson Dunn is seeking a Receptionist to join our Dubai office. This role reports to the Operations Manager and supports the professional presentation of the reception area and front-of-house activities. What You'll Do

• Responsible for the overall presentation of the reception area, ensuring it is clean, tidy and maintained in a professional manner.
• Handle incoming phone calls and direct them as required (via the switchboard where necessary); take messages and pass them on where appropriate and monitor voicemail.
• Welcome visitors and show them to the appropriate conference room.
• Tidy conference and visitor rooms after use and ensure they remain presentable.
• Make reservations for video/conference rooms and organise and set up video/conference calls when required, using the booking system.
• Manage visitor office requests and set up the necessary facilities when required.
• Prepare catering and beverages for meeting attendees.
• Liaise with and organise local couriers for outgoing documents and manage outgoing mail.
• Distribute incoming documents, correspondence and parcels to the relevant person (recording mail in the logbook/Excel where required).
• Undertake administrative tasks such as filing, scanning, photocopying and binding documents as required.
• Arrange transportation (taxis/flights) and accommodation as required.
• Organise restaurant bookings.
• Process invoices and expenses. What We're Looking For
• Excellent communication and organisational skills.
• Ability to use own initiative and remain calm under pressure during busy periods.
• Excellent customer service skills and professionalism.
• Ability to undertake multiple tasks and prioritise accordingly.
• Flexible and proactive approach to work.
• Good interpersonal and team skills.
• Strong English language skills – reading, writing and speaking.
• Experience working with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience operating VC equipment.