Receptionist

About the Role Gibson Dunn is seeking a Receptionist to join our Riyadh office. This role reports to the Operations Manager. What You'll Do

• Responsible for overall presentation of reception area ensuring areas are clean, tidy and in a professional manner
• Handle incoming phone calls and direct as required (via switchboard if required).
• Take messages and pass on where appropriate
• Welcome visitors and show them to appropriate room.
• Provide guest Wi-Fi password when required.
• Assist with any special requests they may have
• Tidy up conference room(s) and visitor rooms after use and ensure they look presentable
• Check whether faxes received and check paper levels in printer
• Deal with voicemail messages
• Make reservations for video/conference rooms and organise/set up video/ conference calls when required using Room Scheduler
• Reserve Visiting Attorney Offices (VAO) and set up necessities when required
• Request catering/beverages for meeting attendees and liaise with catering team where necessary
• Check and respond to emails
• Liaise and organise local couriers for outgoing documents and manage outgoing mail
• Distribute incoming documents, correspondence and parcels to respective staff. (Where required, record mail in logbook/Excel)
• Administrative tasks such as filing, scanning, photocopying and binding of documents as required
• Arrange transportation (taxi/flights) and accommodation as required
• Organise restaurants where appropriate
• Assist in any other administrative duties as assigned What We're Looking For
• Excellent communication and organisational skills
• Ability to use own initiative and to think clearly and logically at all times
• To remain calm under pressure during busy periods
• Ability to undertake multiple tasks and prioritise accordingly
• Excellent customer service skills and professionalism
• Flexible and proactive approach to work
• Professional presentation
• Good interpersonal and team skills
• Willingness to work overtime when required
• Experience: Strong English language skills; reading, writing and speaking
• Experience working with Microsoft Office Professional (Word, Excel, PowerPoint, Outlook)
• Experience working with CISCO Phones
• Experience working with Room Scheduler or similar
• Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.